Remove Duplicate MSG Files without Affecting Folder Structure

Usually, MS Outlook saves single email messages as well as metadata and attachments using MSG files. Duplicate messages could build up over time, clogging your inbox and making it difficult to separate critical objects. This post will walk you through the process of deleting duplicate things from MSG files, to preserve a good and orderly email system.

Describe an MSG file

Including attachments, email headers, hyperlinks, attachments, and other message components like sender, date, and recipient, MSG file format stores the whole contents of an Outlook message. From Outlook beyond emails, MSG files can include contacts, tasks, calendars, appointments, etc.

Why Should Duplicate Items in MSG File be Deleted?

Finding and organizing critical emails could prove difficult if your MSG folder is overflowing with duplicate things. Reducing duplicates can help you to have a nice and orderly folder.

Duplicate emails use unnecessary storage space. Eliminating duplicates will free up a lot of storage space on your email server or operating system if your MSG folder contains several copies of the same attachments, emails, or other objects.

Duplicate messages in your MSG folder could cause you questions regarding the accuracy and dependability of your data. Every item should have a single, Authorized Version to help avoid uncertainty and maintain data consistency.

Sometimes duplication leads to errors or conflicts. For instance, scheduling problems or mistakes could result from duplicate contacts or events in your calendar found in your address book. Eliminating duplication offers accurate and reliable data as well as helps avoid these issues.

Manual Steps to Remove Duplicate MSG Files

Step 01: Find the whereabouts of your MSG files.

See where your MSG files are kept before you start. Usually found in Outlook's export folder, or somewhere you have saved, these are Access them by opening the folder you imported or keeping your email files inside.

Step 02: Sort files either by name, date, or size

File sorting will enable you to more quickly find duplicates. You should follow these guidelines:

1. Open the folder housing the MSG files.
2. Choose Sort after a right-click on a blank region of the folder.
3. Sort by Name, Date Modified, or Size depending on what will enable you to find duplicates.

Since duplicate MSG files usually have the same or similar name, sorting by name works best.

Step 03: Manual -Search for Duplicates.

Search for duplicates by looking over the ordered MSG file set. The identical email file shown twice or more may be found in the same folder. Examine the file names and sizes closely to find any repetitions.

Tip: If you handle a lot of files, consider looking for particular names or dates using the Search bar at the top of the folder.

Step 04: Analyze Duplicate File Content

Open files identified with the same name or size to review their contents. Make sure that they are duplicates, not merely files with like names or contents.

1. Double-click the MSG file to open Outlook or any email client compatible with MSG files.
2. Check the contents of the emails to be sure they match exactly.

Step 05: Remove duplicates.

You can safely delete duplicated files once you have verified which ones are such:

1. Choose one or more duplicates of a file.
2. Press the Delete key on your keyboard or right-click on it to select Delete.
3. To permanently remove the files, check and empty the recycling bin.

Step 06: Maintain Folder Structure.

Make sure you just delete the MSG files individually to guarantee you don't lose your folder structure even while removing duplicates. Deleted folders or subfolders where the MSG files are kept will compromise the arrangement of your email archive.

If doubtful, always backup the folder before deleting anything.

Step 07: File Recovery Using Backup (If Necessity Calls for)

Having a backup will save you should you unintentionally remove the incorrect files. Restoring a backup you prepared earlier will help you to retrieve any lost files.

1. Get your backup folder.
2. Reverse the missing files back into their corresponding folders.
3. Check that your folder organization is still whole.

How to Remove Duplicate MSG Files without Affecting Folder Structure with Expert Solution?

Without running across a single problem, the Softaken MSG Duplicate Remover Tool is a dependable, safe, and rapid approach to effectively eliminate duplicate entries in an MSG file or folder. All Windows OS as well as MS Outlook versions are compatible with this tool. Let's consider some of its amazing and spectacular advantages. In particular:

• MSG Duplicates Remover Tool is a straightforward, user-friendly design that both new and experienced users could easily use.
• This tool essentially examines MSG files for duplicate emails, contacts, attachments, calendars, etc.
• This function of selective deletion lets you decide which duplicate objects to delete, therefore providing complete control over the work.
• The quick and efficient architecture of the program helps you to swiftly remove duplicates from large MSG files.

Step-By-Step Guide

• Get the MSG Duplicate Remover Software for Windows OS.

• From a browser tab you wish to erase duplicates, add MSG files or folders.

• Choose either to remove duplicate type inside or across the folder.

• Choose the output file destination.

• Click Remove to permanently remove the chosen duplicate elements from your MSG files finally.

Final Words

Following the detailed step-by-step advice provided on this blog will help you easily remove duplicate elements from your MSG files. Two editions of the program are Free and Licensed. Before purchasing the license edition, you may review the program functioning process in the free trial edition. It lets you cut off the first 25 duplicate objects.