Split PST File by Size, Date, Year, or Folder – All in One Solution

When mailbox files get too big, it might be hard to manage Outlook data. After years of use, the PST file that holds emails, contacts, calendars, and other mailbox information typically gets too big. A PST file that is too big might slow down your computer, cause problems, damage files, and even lose data. The safest way to prevent these risks is to break PST files up into smaller, easier-to-handle pieces.

There are a number of different ways to open a PST file. Outlook gives users the option to try manual approaches, but these are often slow and not very useful. The professional solution that lets you quickly and easily separate PST files by size, date, year, or even by folder. This all-in-one solution makes sure that your Outlook data is safe, organized, and easy to get to.

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Why you should split a PST file

There are limits on the size of Outlook PST files. Outlook can slow down, freeze, or show a lot of errors if the file is too big. There are a number of benefits to splitting the PST file.

• Stops big PST files from causing corruption
• Makes Outlook run faster and better
• Makes it easier to organize data by using fewer files.
• Makes it easy to save and restore data
• Sorts data by year or folder so you can get to it quickly.

Outlook doesn't have a built-in way to split PST files by size, year, or folder; therefore, people often look for dependable ways to do this.

Manual Techniques for Splitting PST Files

Outlook doesn't have a built-in split option, but users can try a few manual workarounds. You need to be patient and know a little bit about technology to use these methods, and they don't always work for big mailboxes.

Method One: Save Data by Date

Outlook features a built-in Archive capability that lets users migrate outdated items to a different PST file. This approach helps you separate data by date.

To utilize this method, open Outlook and click on the File menu. From the Cleanup Tools menu, pick Archive. Then, pick a folder to archive and a date. Outlook will put everything that is older than the date you choose into a new PST file.

Method Two: Send Mailbox to a New PST File

You can also create a new PST file by yourself and move certain items into it.

Click on File, then click Open and Export. Choose Import Export. Pick "Export to a File" from the list of choices. Choose the PST file for Outlook and then choose the folders you want to export. Pick a place to save the file. You can split your data into more than one PST file by doing this over and over.

Method Three: Move Items to New PST Files by Manually

You can also create a new PST file in Outlook's Account Settings and then drag and drop emails or folders into it. You can split data into smaller pieces with this strategy, which is what you want.

These manual methods are free, but they don't work as well as they could. They take a long time, are easy to make mistakes with, and can't split PST files by size or year directly. People who work with a lot of PST files or very large ones typically have problems. That's why a lot of pros choose to utilize a PST splitter tool that is made just for it.

A Complete Solution to Split PST File by Size, Date, Year, or Folder

The Softaken PST Split Tool is meant to overcome the problems that come with doing things manually. It has a simple interface and lets users split files in a number of ways. Using this software, you can divide big PST files quickly and safely, without worrying about losing or corrupting data.

Important Parts of This Tool

Split PST by size: Users can choose a file size restriction, and the program will automatically split the PST into smaller pieces.

Split PST by date: You can separate emails and data into groups based on a certain period range.

Split PST by year: The tool makes PST files for each year, which is very helpful for professionals who need to keep track of records from each year.

Break PST by folder: You can break folders like Inbox, Sent Items, or Drafts into separate PST files to keep things more organized.

Compatibility: This application works with all versions of Outlook and can read both ANSI and Unicode PST files.

Data integrity: The software makes sure that the original structure, formatting, and metadata of emails are not changed.

Benefits of Using the Tool

Unlike manual methods, the Softaken PST Split Tool saves time and effort. The method is automated, correct, and easy to utilize. The tool works well for people who don't know anything about technology. It makes sure that files stay error-free, gets rid of the chance of losing data by accident, and makes it easy to manage enormous mailboxes. Additionally, it offers a free demo edition to test the software before buying the tool.

How the Tool Works Step by Step

The process of working is simple. Put the application on your computer and open it. Put in the PST file that you want to split. Choose how you wish to sort the files, like by size, date, year, or folder. Pick the folder where you want to save the new files. Start the process, and in a few minutes, the utility will make a lot of smaller PST files based on the criteria you set.

Final Thoughts

For Outlook to work well and for safe data management, you need to split PST files. Archiving or exporting data manually is are simple choice, but they don't meet more advanced needs. The PST Split Tool makes it easy to split PST files by size, date, year, or folder. It is safe, works well, and can be used for both personal and business purposes.

This utility makes sure that Outlook data stays structured, easy to find, and always accessible for people who have trouble with big or enormous PST files.