Common reasons for rejection of new passport applications and how to avoid them

Applying for a new passport is an essential step for international travel. However, many first-time applicants and even experienced travelers often face passport application rejections due to preventable errors or oversight. A rejected passport application can result in unnecessary delays, lost time, and even missed travel opportunities.

To help you avoid this frustrating outcome, we’ve compiled a comprehensive guide detailing the most common reasons for rejection of Indian passport applications and how to avoid them effectively.

1. Incomplete or Incorrect Application Form

Reason for Rejection:

Incorrect details such as wrong name spellings, date of birth mismatches, or incomplete fields can lead to immediate rejection.

How to Avoid:

• Double-check all fields before final submission
• Ensure that the name, DOB, and place of birth match the supporting documents
• Avoid leaving mandatory fields blank
• Use official formats for dates and addresses

2. Mismatch Between Documents and Application Details

Reason for Rejection:

If the details in your Aadhaar Card, PAN Card, or birth certificate do not match the details entered in the application, it raises red flags.

How to Avoid:

• Cross-verify all documents and update them if necessary
• Ensure that all your documents have consistent spelling of your name and address
• Update Aadhaar or PAN through their respective portals before applying

3. Lack of Proper Address Proof

Reason for Rejection:

Many applications get rejected due to insufficient or outdated address proof. Utility bills in someone else’s name or expired documents are not accepted.

How to Avoid:

• Use address proofs issued in your name and current address
• Acceptable address proofs: Aadhaar Card, Voter ID, Utility Bills, Bank Passbook, Rent Agreement (Registered)
• Ensure documents are recent and valid

4. Police Verification Issues

Reason for Rejection:

The police verification stage is crucial. If you are not present during the verification, if there are legal issues, or if the address doesn’t match, the police report can be negative, causing a rejection.

How to Avoid:

• Be available at home on the day of the police visit
• Keep original documents ready for the officer to inspect
• Cooperate and provide correct information
• Notify your local police station if verification is delayed or skipped

5. Submitting Fake or Forged Documents

Reason for Rejection:

Using fabricated documents or false information can lead not only to rejection but also legal action under the Passport Act.

How to Avoid:

• Never submit false documents or data
• Use only genuine, government-issued IDs and certificates
• Consult a certified agent if you’re unsure about documentation

6. Criminal Record or Pending Cases

Reason for Rejection:

If the applicant has a criminal background, ongoing court cases, or is under investigation, the passport may be withheld or denied.

How to Avoid:

If the case is minor or bail has been granted, attach a No Objection Certificate (NOC) from the court

• Declare your criminal history honestly in the application
• Consult legal experts for guidance in such cases

7. Incorrect Fee Payment or Payment Failure

Reason for Rejection:

Applications may be cancelled if the payment is not completed successfully or if the wrong amount is paid.

How to Avoid:

• Always confirm payment status after submission
• Use reliable online payment options like debit/credit cards, net banking, or UPI
• Save the payment receipt and reference number

8. Missing Annexure or Supporting Affidavits

Reason for Rejection:

Some applicants fail to submit the required annexures, such as in the case of single parents, minors, or name changes.

How to Avoid:

• Identify if you need to attach Annexure A, B, C, D, E, F, G, or H based on your profile
• Download the official format from Passport Seva Portal
• Get the annexure notarized or attested if needed

9. Applying in the Wrong Jurisdiction

Reason for Rejection:

Applying from a passport office outside your regional jurisdiction may cause delays or rejection.

How to Avoid:

• Apply at the PSK or POPSK that falls under the RPO (Regional Passport Office) of your residential address
• Ensure your address proof corresponds to your jurisdiction

10. Failure to Appear at the PSK Appointment

Reason for Rejection:

Skipping your scheduled appointment or failing to carry required documents can cause application cancellation.

How to Avoid:

• Attend the appointment on time with all original documents
• Reschedule in advance if you cannot make it on the selected date
• Don’t rely on someone else to appear on your behalf unless it's a minor application with a parent

Pro Tips for a Rejection-Free Passport Application

• Always read the document checklist for your category
• Verify spellings, DOB, and addresses before submitting
• Use the "Document Advisor" tool on the Passport Seva website
• Consider professional passport consultancy if you have a complex case
• Avoid using abbreviations or initials unless reflected in your documents

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