The Many Different Types of Meetings for Businesses

What Are The Different Types of Meetings for Businesses?

There are many types of meetings that businesses have to conduct to create collaboration, innovate, solve problems, update teams, and more. For any coworking space, participants need to share information and collaborate with everyone else to complete business projects and goals.

However, meetings that aren’t properly planned out and moderated can create workplace inefficiency. One report found that employees spend 2 hours a week in pointless meetings. Therefore, businesses need to learn about the different types of meetings and how to make them more productive.

Type of Meetings in a Company with Different Functions

There are many different types of meetings in a company that all have different purposes. You should be able to remember the purpose of each meeting so that it will be an effective time for all participants. No matter the size of your office, you will probably see the following six business meeting types.

Status Update Meetings

Having a meeting to discuss shared issues is important to ensure that the primary function is accomplished - to align the team by discussing challenges, progress updates, and future steps.

Such meetings might get boring, so you should try focused meeting styles by staying on the task at hand and sticking to the agenda. By the end of the meeting, the group should have achieved the following:

• Progress insights for projects
• Overview of challenges, failures, and successes
• Decision-making to address challenges
• A plan of action with appointed responsibilities to complete after the meeting.

Information Sharing Meetings

So, what are the 6 types of meetings? The second is information-sharing meetings, where speakers want to share specific information with all attendees via lectures, keynotes, panel debates, and presentations.

You should use powerful tools like videos and slides since it can make it more memorable when sharing information about new products, upcoming changes, techniques, and in-depth knowledge.

Decision-Making Meetings

Most corporate decisions are made in meetings, with big ones getting their separate discussion with smaller ones made in all types of meetings. The process can include brainstorming solutions, sharing information, ranking preferences, evaluating solutions, and voting on decisions.

You must ensure the following happens in the meetings:

• Representing all points of options and views accurately
• Everyone understands all options before a decision is made
• Outlining future steps with suitable commitment

Problem-Solving Meetings

Coming up with creative solutions for company problems is usually the most complicated and different business meeting type. The meeting might be held to address current problems or create a strategy for the future. The meeting should achieve:

• Identifying threats and opportunities
• Definite or plausible solutions
• A timetable for solution implementation
• Creating safeguards to prevent problems from reoccurring

Innovation Meetings

Meetings for innovation involve sharing ideas, associating, and brainstorming. Getting a diverse range of ideas can make it easier to come up with creative ideas, but the aim should be to create a short, more focused list.

The meeting should involve:

• Generating plenty of ideas
• Pushing creativity limits for the group
• Encouraging excitement for the project

Team Building Meetings

The types of meetings in project management include team building to strengthen the corporate culture. They can include kick-offs, outings, all-hands-on-deck, and even corporate events. The aim is to:

• Make participants feel essential to the company
• Create a positive impact on satisfaction, performance, and engagement
• Improving trust among team
• Encouraging dedication to completing office functions

What Are the Criteria for Project Meeting Types?

There are many types of corporate meetings, but they all have the same elements to qualify for the criteria of project meeting types.

Intent

For any meeting to qualify as a success, you need to make sure that the purpose of the meeting is accomplished. For all types of meeting in project management, there is a different goal. For example, to make a decision on a project, you can’t just sit around sharing information. It is important to actually finalize decisions.

Participants

The dynamic of the participants is important since it will impact how they interact and cooperate to complete shared goals. If some groups have tension between them, it is important to defuse it so that progress can be made.

Participants might just be internal teams; they may include stakeholders, trainings, and recruiting panels. The types of sales meetings are also different since the participants are unique.

Group Size

The group size can impact how the meeting will be run and impact the goals of the meeting. Larger meetings require a unique system to ensure that everyone speaks properly.

In-Person or Remote

The different types of virtual meetings can be great for involving everyone based on everyone’s convenience. Tools like Google Meet and Zoom can make it easier to improve collaboration even if all team members aren’t physically present. However, it is important to assess the comfort levels of participants and foster better communication since it is not an in-person meeting. For in-person meetings, try to book a local coworking space to involve remote employees.

Get Help Navigating Different Types of Corporate Meetings

All types of corporate meetings are necessary to complete different business functions. Meetings should be heavily focused on the goals and agenda. Otherwise, they can take up valuable time that could be spent on other productive tasks.

CityCentral can foster better communication for project management for corporations of all sizes. Contact us now to improve coworking.