How to Remove Duplicate Emails in Outlook?

Are you weary of sifting through duplicate emails in your Outlook 365 inbox? Duplicates can occur for a variety of reasons, ranging from synchronization problems to unintentional sending. These copies can not only be an eyesore, but they can also squander time and cause misunderstandings.

Luckily, removing duplicate emails in Outlook 365 is a simple procedure that can assist you in regaining control of your mailbox and streamlining your routine. This guide will take you through some simple methods for removing identical emails in Outlook 365. So, let's get this party underway!

Tips to prevent emails from getting duplicated in Outlook 365

• Be mindful of syncing settings: If you have multiple devices set up to sync with your Outlook 365 account, make sure that the syncing settings are correct to avoid duplicates.
• Avoid forwarding messages: Instead of forwarding messages, use the reply function to keep the conversation in one thread. This will reduce the likelihood of duplicate messages.
• Use filters: Create filters in your inbox to automatically sort emails into specific folders. This will make it easier to keep track of emails and reduce the chances of duplicates.
• Regularly clean up your mailbox: Make it a habit to regularly delete old and unnecessary emails. This will help keep your mailbox clutter-free and reduce the risk of duplicates.

Step-by-step guide to removing duplicate emails in Outlook 365

Solution 1: Use the built-in clean-up tool in Outlook 365

• Firstly, open the Microsoft Outlook 365 application on your device.
• Navigate to the "File" tab.
• Click on the "Options" button.
• Then hit the "Mail" tab.
• Scroll down to the "Conversation Clean Up" section.
• Click on the "Clean Up Folder" button.
• Select the folder where the duplicate emails are located.
• Click on the "Clean Up Folder" button again.
• Wait for the process to finish.
• Check your mailbox for duplicate emails. They should now be removed.

Solution 2: Use the "Remove Duplicate Items" feature in Outlook 365

• Open Microsoft Outlook 365.
• Select the folder where the duplicate emails are located.
• Click on the "Home" tab.
• Click on the "Clean Up" button.
• Select "Remove Duplicate Items" from the drop-down menu.
• Wait for Outlook to scan for duplicate emails.
• Select the duplicate emails you want to remove.
• Click on the "Delete" button.
• Wait for the process to finish.
• Check your mailbox for duplicate emails. They should now be removed.

Solution 3: Use a professional Regain Outlook duplicate remover tool.

Several automated tools are available that can automatically detect the duplicate emails and contacts and remove them. It will make your Outlook interface more clean and organized.

However, a long list of tools is available, but we always suggest using the Regain Outlook Duplicate Remover. It’s completely reliable, easy to use, and provides more benefits.

Is the process of removing duplicate emails from Outlook 365 and the Outlook desktop app the same?

The process of removing duplicate emails from Outlook 365 and the desktop app is almost the same, as they both have similar interfaces and features. You can use the built-in "Clean Up" tool or the "Remove Duplicate Items" feature in both versions to identify and remove duplicate emails.

Additionally, you can also use third-party tools to remove duplicates in both versions. However, the exact steps may vary slightly based on the version and updates installed. It is always recommended to follow the latest instructions from Microsoft or trusted third-party sources to ensure the correct process.

Conclusion

Duplicate email removal in Outlook 365 can assist you in organizing your inbox, saving storage space, and avoiding confusion caused by repeated messages. Whether you use the built-in tools, third-party add-ins, or manual methods, it's critical to check your inbox for duplicates on a frequent basis and delete them as soon as possible.

Remember to always maintain backups of your essential emails and files, particularly before making any major adjustments to your mailbox. You can successfully manage your Outlook 365 inbox and enjoy a clutter-free, streamlined email experience if you keep these guidelines in mind.