How to Merge Duplicate Outlook Contacts | Step-by-Step Guide

Summary - Here, we'll guide you step by step through the process of using SysTools Outlook Duplicate Remover to Merge Duplicate Outlook Contacts easily. Numerous users are seeking a solution to merge duplicate contacts in Outlook. Is there a way to merge duplicate contacts? How do you Merge Duplicate Outlook Contacts Automatically? Many questions’ answers here.

No issue. Don't be worried!!!

In the below section, we will provide you with both the manual method as well as the automated method by using SysTools Outlook Duplicate Remover to merge duplicate outlook contacts.

Why Duplicate Contacts are a problem?

To eliminate the issue, you have to identify the cause and repair it. Let us see what reasons duplicate in your Outlook files and folders.

What are the Common Reasons for Duplicate Contacts in Different Outlook Folders?

Duplicate contacts occur in outlook due to:

1. Duplicates become difficult to locate quickly, particularly in a big list.

2. Sending messages to the duplicated version of a contact can lead to missed messages, delays, or miscommunication.

3. Manually sorting or verifying which contact to utilize is time-consuming and reduces efficiency.

4. Duplicates can lead to issues or errors when attempting to sync Outlook with cell phones, Gmail.

5. Duplicates in business or CRM environments contort analytics, contact numbers, and campaign activity.

6. Cleaning duplicates manually could delete important contacts through a user's accident.

How to Find and Merge Outlook Duplicate contacts?

There are two ways to find and merge Outlook duplicate contacts.

1. Manual method

2. Automated method by using our SysTools Outlook Duplicate Remover.

Let us see how we can use the manual method to find and merge duplicate contacts in Outlook.

Manual Steps to Remove Duplicate Contacts in Outlook.

Step-by-Step Guide: -

1. Open Outlook

2. Go to the Contacts or People section.

3. Click on View > Change View > Phone List for list view.

4. Sort contacts by Name or Email Address to spot duplicates easily.

5. Manually open and compare contacts.

6. Combine information (copy/paste data if needed).

7. Then, Delete the duplicate contacts.

Limitations of the Manual Method

The manual method is free and simple, but it has several limitations that may make it difficult sometimes. Here’s a list of the limitations to merge Outlook duplicate contacts in Outlook by the manual method.

1. It takes a lot of time to search for duplicates in your contacts, especially when you have many contacts in your phone contact list.

2. There's no mechanism to automatically merge duplicate contacts in Outlook. It has to be done manually.

3. You can miss some duplicates, particularly if they are hard to identify.

4. It is easy to remove and merge the wrong contact by mistake.

5. It is very hard to merge duplicate contacts manually, it may take hours or even days to find and merge duplicate contacts.

If you want to prevent these limitations, use an automated method by using SysTools Outlook Duplicates Remover!

What is SysTools Outlook Duplicate Remover?

SysTools Outlook Duplicate Remover is a tool designed to help users identify and merge Outlook duplicate contacts, calendar events, emails, tasks, etc.

This software scans your Outlook data and finds duplicate items based on specific criteria such as date, name, venue, etc.

Once the duplicates are identified, you can choose to delete or merge in bulk.

Why Use SysTools Outlook Duplicate Remover?

• It Merge duplicate Outlook Contacts, Emails, Calendar, Tasks, Notes, Journals.

• It works with PST, OST, and BAK files.

• Its advanced filters based on name, email, phone number, company, etc.

• It has option to merge duplicates Outlook contacts within or across folders.

• It maintains folder structure and ensures data is safely stored.

Steps to use SysTools Outlook Duplicate Remover.

Here are the following steps: -

1. Install and launch the SysTools Outlook Duplicates Remover.

2. Now, add the PST files, and click on the Add Files or Add Folder button.

3. Click on Open to add the selected PST file.

4. After that, either select Within Folders or Across Folders and then click on the Next button.

5. Now, click on the Destination option if you want to save the file in a different destination.

6. Then click on the next button.

7. Now, choose the select items type option, and there you select only the contacts.

8. If you want to apply filters, you can add or remove them by clicking on specify duplicate criteria.

9. Then select contact fields, according to your preference add the filter you want and click on save button.

10. Click on the Next button to start the process of merging duplicates from PST files.

11. Once all the task is done, click on the home or close button.

Conclusion

SysTools Outlook Duplicate Remover is a great solution to remove and merge duplicate outlook contacts, calendar events, emails, and tasks. Through the steps mentioned in this article, you can easily merge duplicate outlook contacts and maintain your Outlook contacts in proper order.

Remember to scan your Outlook contacts regularly to avoid duplicate problems. With SysTools, managing your Outlook data has never been easier!