How to import PST to Outlook - Step By Step Guide

Microsoft Outlook 365 is a web-based edition of the Outlook email client. Most users want to import PST to Outlook 365 and looking for a simple solution to accomplish this task. Users must read this article to know how to perform the PST file-importing task.

The PST file stores emails, contacts, calendars and other items of the Outlook user. So, when users want to migrate to Office 365 cloud-based Saas, they also need their old data.

In this article, we will give you effective solutions to perfectly move your PST file data into your Outlook online. So, keep reading the article and ease this importing task by using an effortless method to import your PST to Outlook online.

Migrating PST into Outlook 365 using the Outlook desktop program

Let us start the stepwise procedure to migrate PST files into Office 365 using the Outlook email client. With this method, users can import their single or multiple PST files. Ensure that your old data should be in PST file format, and then import PST to Outlook 365 using this manual method. Follow the below steps to complete this migration process.

Step 1: Open the Outlook email client and click on the File menu.

Step 2: Choose the Open & Export option.

Step3: Choose the Import/Export option.

Step 4: Click on the Import from another program or file. Then, click Next.

Step 5: Choose the Outlook data file and click on the Next button.

Step6: Make the selection of desired PST to import in Outlook online. After that, tap on the Next button.

Step 7: Select the folders that you want to import from the PST.

Step 8: Click on Finish to begin the importing process.

The process to migrate PST files to Office 365 will start after completing the steps mentioned above. It will take time to complete this process if you have selected a large-sized PST file to import. Users can import their multiple PST files, but they must go one by one to import multiple PSTs.

How to import PST with the help of Azure AzCopy?

Here, we will use the Network upload method to import PST to Outlook online. First, we will give you the methods to download and install the Azure AzCopy Tool. So, go with the below steps to complete this migrating process.

Download and Install the Azure AzCopy Tool

Step 1: Go to https://protection.office.com/ and sign in with your Office 365 admin account and password.

Step2: Navigate to Security & Compliance and choose Data Governance. Click on the Import option.

Step 3: Now, choose the Import job and enter a name for your job.

Step 4: Click on the Show Network Upload SAS URL and copy the URL.

Step5: Choose the upload option and tap on the Azure AzCopy option. After that, the toll will start downloading.

Step 6: Open the Azure AzCopy Tool to migrate PST files to Office 365 mailboxes.

Step 7: Now, you need to run a command to import a PST file.

AzCopy.exe/Source:/Destination (URL path created from Show Network Upload SAS URL)/V: (Verbose log file)/Y

Mapping PST files to Office 365 mailboxes

In this stage, we will map the PST files to the mailboxes in Microsoft 365. For this, users need to create a CSV file to process this task. We require this CSV file while creating the PST file import job.

Creating the PST import job

Once you have successfully created a CSV file, then follow the below steps to create the PST import job.

Step 1: Tick the I’m done uploading my files, and I have access to the mapping file options.

Step 2: Choose the CSV file to add and click on the Validate CSV file option.

Step3: After completing the analyzing process, users can apply filters according to their needs.

Step 4: At last, click on the Import data and start the Import job to import PST to Outlook online.

Now, we will share the limitations of the manual methods that users will face while they import their PST using the manual methods.

Drawbacks of the manual methods

The manual methods are not a perfect solution to import PST to Outlook 365. These methods are various limitations, some of which we are sharing below.

• The Network upload method only allows the migration of PST files of 20 GB size. More than 20 GB will not be processed with the manual methods.

• Users need a high technical knowledge to import PST files to Office 365 using manual methods, so for new users, it is a bit tricky to use the manual methods.

• The process may take a lot of time, which will make the process lengthy and time-consuming.

Users can overcome these difficulties by choosing third-party software. However, it is not easy for users to find a reliable method to import PST files to Office 365 mailboxes. Therefore, read the next section and get an effortless solution to complete this task.

A third-party solution to import PST to Outlook 365 mailboxes

Users must avoid manual methods if they do not have good technical expertise and want to process a large-sized PST file. For this, the best option is the Shoviv PST to Office 365 Migration Tool. This software is easy to handle even if you do not have any kind of technical expertise.

It can process several PST files at a time with no restrictions on the PST file size, so users can even process large-sized PST easily. It also comes with a user-friendly GUI so that users can import PST to Outlook 365 in an easy manner. The folder structure and integrity of emails will remain the same even after completing the importing process.

Moreover, the users can convert the added PST file into various file formats, including EML, MSG, HTML, vCal, etc. The software permits users to move their PST files into the Live Exchange Server. Users can also recover their PST file if it gets corrupted using this professional tool.

Ending Words

We discussed different solutions to import PST to Outlook online in this article. So, we suggest users choose Shoviv professional tool for an effortless migration of PST files. Users will be enabled to use its free trial version, which has the capability of processing the first 50 items per folder. Also, users can download the processing report of the complete PST file migration using Shoviv software.