How to Archive Google Workspace Emails to MBOX Layout for Thunderbird or Apple Mail

Both professionals and businesses need to know how to handle email data. A lot of people use Google Workspace to talk to each other every day. There are still instances when you need to save emails to your computer. Archiving emails helps keep essential communications safe, reduces useless online storage, and shifts data to desktop clients.

MBOX is a prevalent method for email backup. It works with a lot of email programs, like Mozilla Thunderbird and Apple Mail. This post will show you how to archive Google Workspace emails to MBOX by hand and with the help of software.

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Why Archive Google Workspace Emails in MBOX?

Archiving Gmail or Google Workspace mailboxes in MBOX format is safe and gives you a lot of options. MBOX keeps all of your emails, including attachments, metadata, and folder structure, in one file. You may import these files into Thunderbird, Apple Mail, and other email programs.

MBOX backups are useful for

• Keeping a copy of emails secure offline
• Moving data from Google Workspace to other places
• Seeing old emails without an active account

Manual Method to Archive Google Workspace Emails to MBOX Layout

Google has a function called Takeout that lets you export data. This free program makes it easy to download emails in MBOX format. Do these things

How to Use Google Takeout

1. Sign in to your Google Workspace account
2. To open Google Takeout, go to takeout.google.com.
3. Uncheck all the services and check Gmail.
4. Choose how you want to get it, like a download link.
5. Choose either ZIP or TGZ as the archive format and choose the size of the file.
6. Begin the export process and wait for Google to create the archive.
7. Once the export is done, download the file and unzip it.
8. Find the MBOX file in the folder you just extracted.

The MBOX file can now be imported into Apple Mail or Thunderbird. Both can read MBOX files directly or with a free add-on.

Drawbacks of the Manual Export

Google Takeout is free, although it can take a long time to work with big mailboxes. It can take hours or even days to export, and big emails typically get split into several files. You can't filter by folder or date. Many people use professional tools to speed up and better control the process.

Archive Google Workspace Emails Easily with Expert Application

GainTools G Suite Backup Tool lets you save Google Workspace emails in MBOX format faster and with more options. This software connects to your account directly and downloads emails, attachments, contacts, and calendars, keeping the formatting and organizational structure the same.

Key Features

• Securely backup G Suite mailboxes to a local PC.
• A smart and immediate tool for exporting G Suite communications
• Google Apps mailboxes can be kept as the following file types: PST, EML, MBOX, HTML, EMLX, and more.
• Email folders that are preferred for exporting data from a G Suite account to a personal computer
• Add the credentials of your G Suite account and backup all of your data with ease.
• Interface that is both interactive and self-expressive
• Uninterrupted backup procedure with Pause/Resume capabilities
• Retain the original structure of the folder and its subfolders
• Provide a complimentary trial of Google Apps Backup before purchasing it.

Steps to Backup Google Workspace to MBOX

• Download the GainTools G Suite Backup Tool.
• Please log in to your Google Workspace account.
• Select the folder and emails for backup.
• Choose MBOX as the output format.
• Decide the location to which the file should be saved.
• Hit the "Backup Now" tab.

The MBOX file can be easily accessed by importing it into Apple Mail or Thunderbird following the process.

Final Thoughts

When you save Google Workspace emails in MBOX format, your data is safe and you can use it in other ways. Google Takeout has a manual option, although it can be slow and doesn't let you filter. GainTools G Suite Backup Tool makes things easier by working faster, letting you choose what to back up, and keeping all of your data safe.

You can try it out for free before you buy it. This method keeps your Gmail and Google Workspace emails safe and easy to get to on all platforms.