Top Methods to Change PST Files to MSG Format: A Comprehensive Guide

If you’re looking to change PST files to MSG format, you're in the right place. This guide will walk you through the necessity of this conversion and the methods to achieve it efficiently. Whether you need to export emails for sharing or archiving, understanding the nuances between PST and MSG files is essential.

Understanding PST and MSG Files

PST Files (Personal Storage Table): PST files are used by Microsoft Outlook to store a variety of data such as emails, contacts, and calendar events. These files are intended for local storage and are commonly used with accounts like POP3 and IMAP. PST files can range from 2GB in older versions of Outlook to up to 50GB in newer versions.

MSG Files: MSG files are individual email messages saved in a format that preserves their content, including HTML formatting and attachments. This format is useful for archiving, sharing, or analyzing specific emails separately from a larger PST file.

Why Change PST Files to MSG File Format?

Export PST to MSG format can be beneficial in several scenarios:

• Email Preview: If you need to review or present specific emails without accessing the entire PST file, converting them to MSG format allows for easy previewing.
• Email Sharing: MSG files facilitate the sharing of individual emails with their complete content and attachments intact.
• Urgent Access: For urgent situations where you need to access or send specific emails quickly, converting them to MSG can streamline the process.

Methods to Change PST Files to MSG File Formats

Method 1: Manual Conversion

You can manually change PST files to MSG format using Microsoft Outlook. Here’s how:

1. Open Outlook: Launch Microsoft Outlook and navigate to the folder containing the emails you wish to convert.
2. Drag and Drop: Select the emails you want to convert and drag them into a folder on your desktop or into Windows Explorer. This action will save the emails as MSG files.
3. Organize Files: For multiple emails, organize them into a single folder and compress this folder into a ZIP file if necessary.
4. Email Attachment: Create a new email and attach the ZIP file containing the MSG files.

Pros:

• Simple for small numbers of emails.
• No additional software required.

Cons:

• Time-consuming for large quantities of emails.
• No batch processing capabilities.

Method 2: Using Pro Tool To Change PST to MSG

For a more efficient and automated approach, consider using specialized software. The MailsWare Outlook PST Converter is a powerful tool designed to change PST files to MSG and other file formats quickly:

1. Download and Install: Download the PST to MSG Converter from the official website and install it.
2. Select PST Files: Open the software and click on "Select Files" to upload your PST files.
3. Choose MSG Format: From the available options, select MSG as the output format.
4. Set Destination: Specify where you want to save the converted MSG files.
5. Start Conversion: Click on "Convert" to initiate the conversion process.

Pros:

• Handles batch conversions efficiently.
• Maintains email structure and attachments.
• User-friendly interface with advanced features.

Cons:

• Requires purchase for full functionality.

Additional Tips to Convert PST to MSG

• Verify Data Integrity: Ensure that all emails are accurately converted and that no data is lost in the process.
• Backup Your Data: Always create a backup of your PST files before change PST files to MSG or other file format to avoid any potential data loss.
• Check Compatibility: Make sure the tool you choose supports the version of PST files you are working with and is compatible with your operating system.

Conclusion

Change PST Files to MSG file format can greatly enhance your ability to manage, share, and archive emails. While manual conversion is suitable for small-scale tasks, using a dedicated tool like the Pro PST to MSG Converter is ideal for handling larger volumes of data efficiently. By understanding both methods, you can choose the best approach for your needs and ensure a smooth conversion process.