How To Gain Control of Your Free Time

People think two things when they hear that I write about time management. One is that I'm always on time, but I'm not. I'm sometimes late, and I'd like to say it's because I have four little kids, but sometimes it's not their fault. I was once late for my own speech about how to handle my time. That was so funny that we all had to stop and enjoy it for a moment. The second thing they think is that I know a lot of ways to save time. I get calls from magazines that want to do a story like this, usually about how to help their readers find an extra hour in the day. We will cut small amounts of time from our daily tasks and add them up. That way, we'll have time for the fun things. Even though I don't agree with this piece's main idea, I'm always interested in hearing what they've come up with before they call me. Running errands where you only have to make right turns is one of my favorites. Being extremely careful in microwave usage: it says three to three-and-a-half minutes on the package, we're totally getting in on the bottom side of that. And my personal favorite, which makes sense on some level, is to DVR your favorite shows so you can fast-forward through the commercials. That way, you save eight minutes every half hour, so in the course of two hours of watching TV, you find 32 minutes to exercise. Which is true. You know another way to find 32 minutes to exercise? Don't watch two hours of TV a day, right? Anyway, the idea is we'll save bits of time here and there, add it up, we will finally get to everything we want to do. But after studying how successful people spend their time and looking at their plans hour by hour, I think this idea has it completely wrong.

We don't build the lives we want by saving time. We build the lives we want, and then time saves itself. Here's what I mean. I recently did a time log project looking at 1,001 days in the lives of extremely busy women. They had hard jobs, sometimes their own businesses, kids to care for, maybe parents to care for, community responsibilities -- busy, busy people. I had them keep track of their time for a week so I could add up how much they worked and slept, and I asked them about their tactics, for my book. One of the women whose time log I studied goes out on a Wednesday night for something. She comes home to find that her water heater has broken, and there is now water all over her basement. If you've ever had anything like this happen to you, you know it is a hugely damaging, scary, sopping mess. So she's dealing with the immediate fallout that night, next day she's got plumbers coming in, day after that, professional cleaning crew dealing with the ruined carpet. All this is being logged on her time log. Winds up taking seven hours of her week. Seven hours. That's like getting an extra hour in the day. But I'm sure if you had asked her at the start of the week, "Could you find seven hours to train for a triathlon?" "Could you find seven hours to mentor seven worthy people?" I'm sure she would've said what most of us would've said, which is, "No -- can't you see how busy I am?" Yet when she had to find seven hours because there is water all over her basement, she found seven hours. And what this shows us is that time is highly fluid. We cannot make more time, but time will stretch to fit what we choose to put into it. And so the key to time management is treating our goals as the equal of that broken water heater.

To get at this, I like to use words from one of the busiest people I ever met. By busy, I mean she was running a small business with 12 people on the payroll, she had six children in her free time. I was getting in touch with her to set up an interview on how she "had it all" -- that term. I remember it was a Thursday morning, and she was not available to speak with me. Of course, right? But the reason she was unavailable to speak with me is that she was out for a walk, because it was a beautiful spring morning, and she wanted to go for a hike. So of course this makes me even more curious, and when I finally do catch up with her, she describes it like this. She says, "Listen Laura, everything I do, every minute I spend, is my choice." And rather than say, "I don't have time to do x, y or z," she'd say, "I don't do x, y or z because it's not a priority." "I don't have time," often means "It's not a priority." If you think about it, that's really more true language. I could tell you I don't have time to dust my windows, but that's not true. If you offered to pay me $100,000 to dust my blinds, I would get to it pretty fast. Since that is not going to happen, I can admit this is not a matter of lacking time; it's that I don't want to do it. Using this language tells us that time is a choice. And allowed, there may be terrible outcomes for making different decisions, I will give you that.

But we are smart people, and certainly over the long run, we have the power to fill our lives with the things that deserve to be there. So how do we do that? How do we treat our goals as the equal of that broken water heater? Well, first we need to figure out what they are. I want to give you two methods for thinking about this. The first, on the business side: I'm sure many people coming up to the end of the year are giving or getting yearly performance reviews. You look back over your wins over the year, your "opportunities for growth." And this serves its purpose, but I find it's more useful to do this going forward. So I want you to pretend it's the end of next year. You're giving yourself a performance review, and it has been an absolutely amazing year for you professionally. What three to five things did you do that made it so amazing? So you can write next year's job review now. And you can do this for your personal life, too. I'm sure many of you, like me, come December, get cards that contain these folded up pieces of colored paper, on which is written what is known as the family Christmas letter. Bit of a disgusting type of writing, really, going on about how amazing everyone in the household is, or even more fascinating, how busy everyone in the household is.

But these letters serve a purpose, which is that they tell your friends and family what you did in your daily life that meant to you over the year. So this year's kind of done, but I want you to think it's the end of next year, and it has been an absolutely amazing year for you and the people you care about. What three to five things did you do that made it so amazing? So you can write next year's family Christmas letter now. Don't send it. Please, don't send it. But you can write it. And now, between the performance review and the family Christmas letter, we have a list of six to ten goals we can work on in the next year. And now we need to break these down into doable steps. So maybe you want to write a family history. First, you can read some other family tales, get a sense for the style. Then maybe think about the things you want to ask your cousins, set up dates to interview them. Or maybe you want to run a 5K. So you need to find a race and sign up, figure out a training plan, and dig those shoes out of the back of the closet. And then -- this is key -- we treat our goals as the equal of that broken water heater, by putting them into our plans first. We do this by thinking through our weeks before we are in them. I find a really good time to do this is Friday afternoons. Friday afternoon is what an economist might call a "low opportunity cost" time.

Most of us are not sitting there on Friday afternoons saying, "I am excited to make progress toward my personal and professional priorities right now." But we are willing to think about what those should be. So take a little bit of time Friday afternoon, make yourself a three-category goal list: job, relationships, self. Making a three-category list tells us that there should be something in all three areas. Career, we think about; relationships, self -- not so much. But anyway, just a short list, two to three things in each. Then look out over the whole of the next week, and see where you can plan them in. Where you plan them in is up to you. I know this is going to be more difficult for some people than others. I mean, some people's lives are just harder than others. It is not going to be easy to find time to take that writing class if you are looking for multiple children on your own. I get that. And I don't want to belittle anyone's fight. But I do think that the numbers I am about to tell you are powerful. There are 168 hours in a week. Twenty-four times seven is 168 hours. That is a lot of time. If you are working a full-time job, so 40 hours a week, sleeping eight hours a night, so 56 hours a week -- that leaves 72 hours for other things. That is a lot of time. You say you're working 50 hours a week, maybe a main job and a side hustle. Well, that leaves 62 hours for other things. You say you're working 60 hours. Well, that leaves 52 hours for other things. You say you're working more than 60 hours. Well, are you sure? There was once a study comparing people's expected work weeks with time logs.

They found that people stating 75-plus-hour work weeks were off by about 25 hours. You can guess in which way, right? Anyway, in 168 hours a week, I think we can find time for what matters to you. If you want to spend more time with your kids, you want to study more for a test you're taking, you want to exercise for three hours and serve for two, you can. And that's even if you're working way more than full-time hours. So we have plenty of time, which is great, because guess what? We don't even need that much time to do amazing things. But when most of us have bits of time, what do we do? Pull out the phone, right? Start deleting emails. Otherwise, we're puttering around the house or watching TV. But small times can have great power. You can use your bits of time for bits of joy. Maybe it's deciding to read something wonderful on the bus on the way to work. I know when I had a job that needed two bus rides and a train ride every morning, I used to go to the library on weekends to get stuff to read. It made the whole process almost, almost, pleasant. Breaks at work can be used for thinking or praying. If family dinner is out because of your crazy work schedule, maybe family breakfast could be a good alternative. It's about looking at the whole of one's time and seeing where the good stuff can go. I truly believe this. There is time. Even if we are busy, we have time for what counts. And when we focus on what counts, we can build the lives we want in the time we've got. Thank you.