7 Productivity Hacks I Stole From a Principal Software Engineer

Ever wondered how top professionals get so much done? I recently had the chance to learn from a Principal Software Engineer known for their incredible productivity. After observing their habits and asking questions, I discovered seven simple but effective productivity hacks anyone can use. Let’s dive in!

1. Start Your Day with a Prioritized Task List

The engineer’s day always began with a clear plan. Instead of diving into random tasks, they listed everything they needed to do and prioritized the most important ones.
How to use this hack: Write down your tasks for the day. Mark the top three that matter the most. Focus on completing those before moving on to anything else. This approach keeps you focused and prevents you from feeling overwhelmed.

2. Use Time Blocking to Control Your Schedule

Time blocking was their secret weapon. They allocated specific hours to each task or activity, ensuring their day stayed structured and productive.
How to use this hack: Break your day into blocks of time for tasks, meetings, and breaks. Stick to your schedule and avoid distractions during each block. Tools like Google Calendar or apps like Notion can make time blocking easier.

3. Take Short Breaks to Recharge

Instead of working non-stop, the engineer followed the Pomodoro Technique, which involves working for 25 minutes and then taking a 5-minute break. These short breaks kept their mind fresh and focused.
How to use this hack: Set a timer for 25 minutes and work on one task. Take a 5-minute break when the timer goes off. After four cycles, take a longer break of 15–30 minutes. This simple method can help prevent burnout while improving focus.

4. Automate Repetitive Tasks

The engineer hated wasting time on repetitive work, so they used tools and scripts to automate as much as possible.
How to use this hack: Identify tasks you do repeatedly, like sending emails or updating spreadsheets. Use tools like Zapier, macros, or scripts to automate them. Automation not only saves time but also reduces errors.

5. Practice “Deep Work”

Deep work refers to focusing intensely on a single task without distractions. The engineer set aside 2–3 hours daily for this.
How to use this hack: Choose one task that requires your full attention. Turn off notifications, close unnecessary tabs, and work in a quiet space. Use noise-canceling headphones or a focus playlist if needed. Deep work helps you complete complex tasks faster and with higher quality.

6. Limit Decision Fatigue

Decision fatigue occurs when you waste mental energy on small, unnecessary choices. The engineer avoided this by simplifying their routine.
How to use this hack: Plan your meals, clothes, and daily schedule in advance. Use templates for emails or documents. Batch similar tasks together to reduce context switching. By limiting decisions, you’ll save your energy for what truly matters.

7. Review and Reflect Daily

At the end of each day, the engineer spent 10 minutes reviewing what they accomplished and planning for the next day.
How to use this hack: Ask yourself: What went well today? What could I improve? Update your task list for tomorrow. Celebrate small wins to stay motivated. This habit ensures you stay on track and continuously improve.

Why These Hacks Work

These productivity hacks are simple but powerful because they focus on maximizing time and energy. They helped the engineer manage complex projects, meet deadlines, and still have time for personal life.

Final Thoughts

Productivity isn’t about working harder—it’s about working smarter. By adopting these seven hacks, you can get more done without feeling burned out. Start small by trying one or two tips, and gradually build them into your routine. Who knows? You might just become the most productive person in your office!