How to Save Webmail Emails as PDF doc format on Windows?

This process of backing up email data from any webmail provider like Gmail and Google Workspace, Outlook.com, and many more, keeping it safe, and thus helping to save all the information necessary is called webmail backup. Emails, attachments, contacts, calendar entries, and many things are included in such a backup. Protecting your data from loss due to various situations like accidental deletion, damage, service interruption, and other unexpected reasons is the whole idea behind email backup.

In this blog post, we'll outline reasons why users have to back up their Webmail emails, as well as information on how to do it easily on your local machine. Finally, we give you the best Webmail Backup Solution really easy way to make a backup of your email data managed by your Webmail service provider.

Why Are Webmail Email Backups Important?

Backing up webmail emails is an important process for two key reasons. These are the most basic reasons for a webmail email backup.

• Users might inadvertently remove important emails. Wrong email deletions might be challenging to recover without a backup.

• Using webmail services increases your risk of experiencing data loss due to outages, data corruption, and technical issues. You can be sure that you can retrieve your important emails thanks to a backup.

• Your emails may be modified or lost in the event of your webmail account being compromised. You will recover your emails to their original state by using the backup.

• Malware or virus attacks may cause email encryption or data loss. Regular backups can make your data retrievable without having to pay a ransom.

• Emails need to be kept for some specific periods in certain types of industries. Regular backups ensure you meet all your legal requirements.

• Having a backup email account facilitates the transfer if you choose to change email service providers. Emails can be easily imported into the new provider.

• Upgrades or swapping of email programs will ensure proper transfer of your email data when you utilize the backups.

• You archive emails for long-term storage using the help of backups. This frees up space on your primary account, and you can now view older correspondences.

How Do I Backup Webmail Emails? Get the Best Solution.

Backing up webmail emails can be done in a variety of ways, each adapted to individual needs and technological comfort levels. Here are the top choices in list format, along with step-by-step instructions for each.

Method 1: Printing from the Browser (Gmail, Office 365, and Other Webmail Accounts)

Some of the easiest ways to save an email as a PDF take advantage of the print functionality that is available in any browser. This will work on most webmail services, including Gmail and Office 365.

Steps for Saving Webmail Emails as PDFs:

1. Access the email:

• Sign in to your webmail account (such as Gmail).

• Open the particular email that you wish to convert to a PDF.

2. Apply the Command to Print:

For printing an open email either you can use the menu of your browser where "Print" is found to be in the right top or you can hit Windows shortcut Ctrl + P.

3. Choose "Save as PDF":

• A print preview window will open

• Set "Save as PDF" to be your printer from the print destination section.

4. Save the PDF file:

• After choosing "Save as PDF," press the "Save" button.

• Select the folder on your computer that you want to use as the location for saving the email as a PDF.

5. Examine Your Documentation:

• Open the saved PDF file and confirm that the email- with all formatting and attachments saved correctly.

Method 2: A Professional Approach to Backup Webmail Emails

Softaken IMAP Mail Backup Tool lets you backup email data from webmail services like Gmail, Google Workspace, and Outlook.com to a variety of file formats. The Webmail email backup is safely saved in PDF format on any other local file format. Up to 99 webmail service providers are supported by the program, which also successfully backs up their email.

Steps to Save Webmail Emails as PDF doc format

1. Download and install the Backup Tool on Windows.

2. Launch Software and choose a webmail service provider.

3. After entering your password and Webmail ID, click the Login button.

4. Choose the PDF file format for saving.

5. Select the location where you want to save the output.

6. To begin the procedure, click the backup button.

Conclusion

In the article, you will find several ways how you can save your Webmail in a PDF copy. First, it can be done manually. Then, it can also be done using a specialized tool. Whichever approach works best for you now is up to you.