Quick Fix to Archive Exchange Server 2019 Public Folders into PST File

Exchange Server 2019's public folders let teams save and distribute data. These folders might develop over time and become difficult to control. Many consumers search for a means of archiving data into a PST file in order to either preserve a backup or shrink the size. You are in the proper place if you find yourself in such circumstances. This article will walk you through the finest manual and dependable method for archiving Exchange Server 2019 public folders into a PST file.

Why Archive Public Folders into PST

Archiving public folders benefits you in:

• Clear the Exchange server of space.
• Always have a backup of shared data.
• Organize materials for Outlook or another system.
• Guard key information from corruption or loss.

Having folders in PST format will also be useful if you must archive them for legal or compliance purposes.

Manual Steps to Archive Exchange 2019 Public Folders into PST

You might choose to try a manual approach before utilizing any tool. Though they have some restrictions, Microsoft provides native ways to export public folder content. To follow these guidelines, you need Outlook and the correct rights.

First Step: Create permissions.

Check your permission to view the public folder. You enjoy owner privileges and full control. Ask your Exchange administrator to provide you access if not.

Second Step: Add an Outlook public folder.

Outlook opened directly

Link it to the Profile on Exchange.

Click Folders to search for Public Folders.

Third Step: Export Public Folder to PST

Go to File.

Open & Export.

Click Select import and export.

Choose Export, then save to a file.

Sort Outlook Data File (.pst).

Pick one of the public folders from the list.

Search to select a savings place.

Click Final Finish.

Outlook will currently export public folder contents into a PST file. Small folders fit this approach really nicely. On the other hand, if you are handling a sizable public folder or several of them, the procedure slows down and increases mistakes risk.

Limitations

• Not very good with big folders.
• Outlook can stop working when exporting.
• Calls for complete access and rights.
• Neither batch export nor automation is available.

Use a professional backup tool if you require a quicker and safer solution.

Instant Solution to Archive Exchange 2019 Public Folders into PST

The Softaken Exchange Server Backup & Restore Tool allows you to quickly and securely archive Exchange 2019 public folders into PST files. It works great even with big or several folders and eliminates the need for manual effort.

Key Features

• Back up many mailboxes, including the main, archive, and public folders.
• Save a backup of Exchange mailboxes into a PST file.
• Use filters based on Message Class and Date Range to back up info.
• Create a whole backup process report.
• Support opening PST files on every MS Outlook version.
• Choice to set backup using several scheduling choices
• Restoring mailboxes in MSG, EML, and other file formats
• Maintain data integrity and mailbox folder hierarchy.
• Outlook is not needed for Exchange Backup or Restore.
• Job-based backup, so there is no constant need to connect.

Steps to follow

1. Install and activate the Softaken Exchange Backup & Restoring Tool.
2. Create Exchange Server mailboxes here.
3. Add the domain name, username, and password now.
4. Choose the mailboxes you want to export.
5. Starting the backup, apply filters to the backup.
6. Save the report after the backup.

Final Words

Staying safe and orderly with your data depends on archiving Exchange Server 2019 public folders into PST files. Should you just need to export a small folder, Outlook's manual approach is a good one. The Softaken Exchange Server Backup & Restore Tool is the best choice, nonetheless, for big public folders or frequent backups. It avoids mistakes, saves time, and streamlines and stress-free.

Archiving to PST will keep you protected and orderly, whether your role is administrative or user handling shared data.