How to Extract Bulk Attachments from Outlook PST Files?

Email messages, contacts, calendars, and other data in Microsoft Outlook are routinely kept as PST (Personal Storage Table) files. These files provide an easy approach for backup and management of Outlook data. Attachments sometimes include some vital information. Those users must download these attachments. We shall cover manual and automatic methods of extracting attachments from PST files in this article.

Try GainTools Outlook Extractor to download all attachments concurrently fast. You may also extract attachments from MBOX, OST, MSG, and many other file types using this utility.

Reasons for PST File Attachment Extraction

For several reasons, pulling attachments from PST files can be beneficial, as described below:

Particularly if PST files have a lot of email attachments, PST files can expand dramatically with time. By freeing space in the PST file, extracting attachments lowers corruption risk and enhances Outlook performance generally.

Extraction of attachments from PST files allows you to generate independent backups or archives of significant data. This guarantees that you still have access to the vital attachments even should the PST file become corrupted or inaccessible.

Separately, saving attachments from emails lets you better organize and access them. Attachments can be classified according to their sender or topic, which will help you more easily locate particular files as needed.

Attachments kept as separate files make it simpler to find particular content inside those attachments. When you must find data within presentations, papers, or documents, this is quite helpful.

Without having to distribute the whole PST file, extracted attachments can be readily shared with colleagues or partners. This guarantees that only pertinent data is shared and improves teamwork.

PST files may occasionally include private or confidential attachments. By separating these attachments with suitable access restrictions, you can lower the danger of unwanted access.

Method 1: Manual Guide to Extract Bulk Attachments from Outlook PST Files

Outlook has a built-in way to get attachments from emails in a PST file. Here's how to do it:

1. View Microsoft Outlook open-mindedly.
2. From the upper left corner of the window, go to the "File" tab.
3. First pick "Open & Export," then “Open Outlook Data File.”
4. Click "Open" after browsing the PST file's location.
5. The contents of the PST file show up in the folder list once it has been included in your Outlook profile.
6. Go to the folder including the attachments you wish to extract.
7. Right-click on the email message or messages you choose that have attachments.
8. Depending on your Outlook version, either "Save As" or "Save Attachments" from the context menu.
9. Click "OK," after choosing the destination folder on your computer where you wish to save the attachments.

Outlook will save the attachments taken from the chosen email messages to the designated spot on your PC.

Method 2: Instant Extract Bulk Attachments from Outlook PST Files: Skillfully Method

Manual application of the technique may take a lot of time if you have many emails, including attachments to extract. Under such circumstances, third-party tools such as GainTools Outlook Extractor Software let you automatically extract attachments depending on particular criteria or in bulk. This utility helps to keep attachments separate and maintain the email folder hierarchy. Closely follow every step to guarantee a flawless export of every attachment from your Outlook PST file.

Step to Follow

• Starting on any Windows operating system, download, install, and use the GainTool Outlook Extractor Tool. This lasts just a moment.
• Add Outlook data files, OST or PST style, once the tool is running. Click the Browse button to add the files; the file will show up on your local machine within the software panel.

• Under Export Type, choose the objects from the Outlook data file you wish to export. Four ways exist to extract the database:

Attachments - This function will gather all of your Outlook email folder attachments and save them on your local device. Attachments can be exported using the intended file extension.

• Click on Browse to quickly select a spot to save the produced file. Choose anywhere on your system that would be most appropriate for storing the exported file.

• Click the Process Now button to start the required item extraction from the Outlook file after finishing the earlier actions.

Finally

A useful ability for effectively managing your Outlook data is extracting attachments from PST files. Always make sure you have a backup of your original PST file to avoid any possible data loss whether you decide on the built-in Outlook approach or an outside software for more advanced extraction choices.