How to Backup Gmail Emails Safely: A Complete Step-by-Step Guide

Email is among the most crucial means of communication available in the digital environment of today. Many people save important data, personal contacts, business files, and more on Gmail. But suppose you find yourself without access to your Gmail account? Should your data be hacked or erased? What then? Regular backing up of your Gmail emails is thus wise.

This post will teach you to safely backup your Gmail emails. We will walk over two techniques. First, a hand approach leveraging Google's integrated capabilities. Second, quickly and simply use the Gmail Backup Tool. Both choices are basic and safe to follow.

Why Should You Back Up Emails from Gmail?

Let us know why email backup is crucial before we get to the actions.

• Occasionally, you might accidentally delete emails.
• Data breach or hacking allows someone to access your Gmail account and delete your data.
• Google can suspend your account without first notification.
• Attachments and emails can be lost or destroyed.
• Your emails are available even without internet connectivity.

Backing up your emails is like having a copy of your most crucial paperwork in a secure location. It brings you mental serenity.

Method 1 – Backup Gmail Emails Manually Using Google Takeout

Google has a free program called Google Takeout. You can download your Gmail data to your PC with it.

Methodical Guideline:

Step 01: Check Google Takeout.

Visit the Google Takeout page https://takeout.google.com.

Step 02: Choose Email Data

You will find a Google service list here. To prevent downloading pointless data, click "Deselect all".

Move down and choose "Mail".

Step 03: Select email materials.

Turn on "All Mail data included".

Unchecked objects you do not want to back up.

Check "OK".

Step 04: Modify Export Settings.

Click "next step".

Select "Delivery method": either store to cloud storage or get a download link emailed.

Either "export once" or "export every two months".

Select a file type; the most often used is ZIP.

Choose file size: Your data will be divided into several files if it is big.

Step 05: Create Export

Click “Create export.”

Google will get ready your backup. Based on your data volume, minutes or hours could be needed.

You will get a download link in your email once ready.

Click the link to get the file on your PC.

The Limits of the Manual Method

• Take plenty of time for big mailboxes.
• Not a means to backup chosen emails by folder or date.
• Not one straight way to store emails in PDF, PST, or another format
• Challenging for non-technical users

Use a professional program like the Gmail Backup program if you wish a quick and easy method to backup your Gmail emails free of technical requirements.

Method 2 – Proven Solution to Backup Gmail Emails Safely

The GainTools Gmail Backup Tool is efficient software that lets you backup Gmail emails without any uncertainty. You need not be technical to apply it. The tool has a neat and understandable UI. Whether you are a student, working professional, or business owner, it walks you methodically, so everyone can use it.

You can quickly download all of your Gmail emails with this utility and save them on your PC. You can back up just a few custom labels, Inbox, Sent, or your whole mailbox, depending on what you like. Emails can also be saved in PST, MBOX, EML, PDF, and MSG among other file formats. This allows you complete authority over the location and method of email storage.

The utility maintains your emails' original structure. Your email contacts, attachments, and folders remain safe and orderly. To enable you to backup just the emails you require, it also provides additional tools such as date filters and folder selection.

Some Highlights

• Download emails from Gmail onto a local system and related files.
• Simple PST, MSG, MBOX, EML, EMLX, HTML, etc., file saving for Gmail.
• Save Gmail backup files where specified by the user.
• Grab the required emails right away.
• One does not need MS Outlook to backup Gmail to PST.
• Maintaining the PST file structure once the download is complete is important.
• Emails backup from individual Gmail accounts
• User-friendly UI to produce a basic Gmail backup
• Support any variant of Windows OS.

How to Use it

1. Download the GainTools Gmail Backup Tool.
2. Authenticate the following using the login system of your Gmail account.
3. Choose the folder or file you wish to backup.
4. Select the output File Format, like PST, EML, MSG, etc.
5. Choose the place you want on your local system.
6. Push the Backup Now button.

Last Notes

It is easy and requires you to backup your Gmail emails. If you wish a free manual approach, Google Takeout can be used. It may take time though and has restrictions. Use the GainTools Gmail Backup Tool for a quicker and safer substitute. It rapidly and hassle-free stores your Gmail data.

Today start backing up your Gmail emails. Stay secure and always safeguard your priceless data.