Remove Outlook Duplicate Emails In A Few Clicks

Summary - Here, we'll guide you step by step through using Systools Outlook Duplicate Remover to get rid of unwanted duplicates from your inbox. Numerous users are seeking a solution to remove Outlook duplicate emails.

No issue. Don't be worried.

In the below section, we will provide you with both the manual method as well as the automated method using Systools Outlook Duplicate Remover.

Why does Outlook duplicate emails?

To eliminate the issue, you have to identify the cause and repair it. Let us see what reasons duplicates in your Outlook Inbox and Outlook folders.

What are the Common Reasons for Duplicate Emails in Different Outlook Folders?

1. Incorrect account settings are one of the most common reasons for Outlook duplicates.
2. The multiple instances of Outlook running may lead to duplication of messages.
3. Messages are copied when mail forwarding is incorrectly set up.
4. Infected or corrupted mail on the server leads to failure, and further messages after this might arrive or be sent multiple times.
5. Recovery or importing of data duplicates emails and other Outlook items.

How to find and remove Outlook duplicate emails?

There are two ways to find and remove one is manual method and the second is by using our SysTools Outlook Duplicate Remover.

Let us see how we can use the manual method to find and remove Outlook duplicate emails.

Manual Steps to find and remove Outlook duplicate emails.

Manually Delete Duplicate Emails. If you have only a few duplicates, you can manually sort through your inbox and delete the duplicates. You just need to follow the steps.

You can sort your emails by subject, sender, or date. Sorting will group similar emails, and you can spot duplicates more easily.

Hold down the Ctrl key and click on duplicate emails.

Press the Delete key or right-click and choose Delete.

Use Outlook's Built-in "Clean Up" Tool

Outlook comes with a “clean up” tool that can help you remove Outlook duplicate emails within a folder or across your inbox.

Here’s how you can use it by following these steps.

1. Open Outlook.
2. Go to the Home tab.
3. In the Delete group, find and click on “Clean Up”.
4. Select Clean Up Folder.
5. A pop-up will ask you to confirm that you want to delete duplicates. Click Clean Up.
6. The tool will automatically find and remove Outlook duplicate emails.

Limitations of the Manual Method

Here’s a list of the limitations to remove Outlook duplicate emails by the manual method.

1. There is no backup facility to restore deleted duplicates if you make an error.
2. This is a very time-consuming and manual process in which person may get tired of removing the duplicate emails one by one.
3. Sorting emails manually can miss duplicates that don’t look identical at first glance.
4. It’s easy to delete emails by mistake, especially in a large group.
5. It requires a lot of effort to go through each folder and identify the duplicates.

If you want to prevent these limitations, use an automated method by using SysTools Outlook Duplicates Remover!

What is SysTools Outlook Duplicate Remover?

SysTools Outlook Duplicate Remover is a tool designed to help users identify and remove Outlook duplicate emails, contacts, calendar items, tasks, etc. This software scans your Outlook data and finds duplicate items based on specific criteria, such as subject, sender, or date.

Once the duplicates are identified, you can choose to delete them in bulk.

Progressive use of SysTools Outlook Duplicate Remover.

1. It can find and remove Outlook duplicate emails easily in bulk.
2. It saves more time as compared to the manual method for removing duplicate emails.
3. It supports all versions of Outlook 2019, 2016, 2013, 2010, 2007, and 2003.
4. This tool remove Outlook duplicate emails to the deleted items folder, which ensures a backup after removing duplicate emails.
5. Preview duplicate emails before deletion to ensure no important messages are lost.

Steps to use SysTools Outlook Duplicate Remover.

Here are the following steps: -

1. Install and launch the SysTools Outlook Duplicates Remover.
2. Now, add the PST files, and click on the Add Files or Add Folder button.
3. Click on Open to add the selected PST files.
4. After that, either select Within Folders or Across Folders and then click on the Next button.
5. Now, click on the Destination option if you want to save the file in a different destination.
6. Then click on the next button.
7. Now, you can choose the Apply Filters option if you want to add multiple filters according to your choice.
8. Click on the Next button to start the process of removing duplicates from PST/OST/BAK files.
9. Once all the task is done, click on the home or close button.

Conclusion

SysTools Outlook Duplicate Remover is a great solution to clean your inbox and remove outlook duplicate emails, contacts, tasks, and calendar items. Through the steps mentioned in this article, you can easily remove duplicates emails and maintain your Outlook in proper order.

Don't forget to scan your Outlook mailbox regularly so that you can stay aware of duplicate problems. With SysTools, it has always been easier to manage your Outlook data!