A Step-by-Step Guide to Obtaining UPC and ISRC Codes

For musicians, UPC (Universal Product Code) and ISRC (International Standard Recording Code) codes are essential tools in the distribution and tracking of their music. These codes ensure that your music is easily identifiable, trackable, and ready for sale or streaming on various platforms. However, the process of obtaining these codes can be daunting for those new to the industry. This article provides a comprehensive, step-by-step guide to obtaining UPC and ISRC codes, simplifying the process and ensuring you are well-prepared to distribute your music effectively.

1. The Importance of UPC and ISRC Codes

UPC Codes: UPC codes are used to identify specific releases, such as albums or singles. These codes are crucial for inventory management, sales tracking, and ensuring your music is available for sale in both physical and digital stores.

ISRC Codes: ISRC codes uniquely identify individual tracks and recordings. These codes are vital for tracking royalties and managing rights for each recording, ensuring you receive proper compensation for every play and performance.

2. Steps to Obtain a UPC Code

Step 1: Determine the Need for a UPC Code

Before obtaining a UPC code, understand if you need one. UPC codes are necessary for physical products like CDs and vinyl records, as well as for digital releases that will be sold on platforms like iTunes and Amazon.

Step 2: Choose a UPC Code Provider

You can obtain a UPC code from a variety of sources. GS1 is the global standard organization that provides UPC codes, but other options include third-party resellers and distributors. Platforms like CD Baby and TuneCore often provide UPC codes as part of their distribution packages.

Step 3: Register with a UPC Code Provider

If you choose GS1, you will need to register your company and purchase a prefix, which allows you to generate multiple UPC codes. Third-party providers usually offer simpler processes where you can purchase individual codes without extensive registration.

Step 4: Generate Your UPC Code

Once registered, you can generate a UPC code. This process involves creating a unique identifier for your release. Most providers offer tools or services to help you generate the code correctly.

Step 5: Integrate the UPC Code

Include the UPC code in the metadata of your digital files and on the packaging of physical products. Ensure that the code is correctly formatted and visible for scanning.

3. Steps to Obtain an ISRC Code

Step 1: Understand the Role of ISRC Codes

ISRC codes are used to identify individual tracks and recordings. They are necessary for tracking and managing royalties for each song.

Step 2: Choose an ISRC Code Provider

ISRC codes can be obtained from national ISRC agencies. In the United States, the Recording Industry Association of America (RIAA) administers ISRC codes. Many digital distributors, like CD Baby and TuneCore, also provide ISRC codes as part of their services.

Step 3: Register for an ISRC Code Prefix

If obtaining directly from an ISRC agency, you will need to register for an ISRC code prefix. This prefix is used to generate individual ISRC codes for each track.

Step 4: Generate ISRC Codes for Each Track

Using the ISRC prefix, generate a unique code for each recording. This involves following the standard format: Country Code (2 digits) + Registrant Code (3 digits) + Year of Reference (2 digits) + Designation Code (5 digits).

Step 5: Embed the ISRC Code in Your Recordings

Embed the ISRC code in the metadata of your digital files. This ensures that the code travels with the recording and is used by digital platforms for tracking.

4. Costs Involved in Obtaining UPC and ISRC Codes

UPC Codes: The cost of UPC codes varies depending on the provider. GS1 charges for registration and annual renewal, while third-party resellers may offer individual codes at a lower cost. For example, GS1 might charge around $250 for a prefix plus an annual fee, whereas third-party providers might charge around $30 per code.

ISRC Codes: Obtaining ISRC codes from national agencies often involves a one-time fee for the prefix. For instance, in the U.S., the RIAA charges a one-time fee of around $95 for an ISRC prefix. Digital distributors may include ISRC codes at no additional cost as part of their distribution packages.

5. Tips for Maintaining Accurate Records of UPC and ISRC Codes

Documentation: Keep detailed records of all UPC and ISRC codes assigned to your releases. Include information such as the release name, date, and associated codes.

Digital Storage: Use digital tools and spreadsheets to organize and store your codes. This ensures easy access and management.

Regular Updates: Update your records regularly to reflect any changes or new releases. This helps avoid duplication and ensures accuracy in tracking.

6. Benefits of Using UPC and ISRC Codes

Accurate Sales Tracking: Ensures that all sales and streams are correctly reported and tracked.

Royalty Management: Facilitates accurate royalty distribution based on the precise tracking of each recording.

Global Distribution: Enables seamless distribution and tracking across various international platforms.

Obtaining UPC and ISRC codes is a crucial step in the music distribution process. These codes ensure that your music is easily identifiable and trackable, facilitating accurate sales reporting and royalty collection. By following this step-by-step guide, musicians can simplify the process of obtaining these codes and focus on distributing their music effectively.

We’d love to hear about your experiences with obtaining UPC and ISRC codes. Have you faced any challenges or found useful resources? Share your thoughts and tips in the comments below.