When Is the Right Time to Follow Up with Publishers?

Navigating the world of publishing can be a daunting task, especially when it comes to the intricacies of manuscript submission and communication with publishers. One of the most commonly asked questions among aspiring authors is about the appropriate waiting period before reaching out to a publisher after submitting a manuscript. This article aims to shine a light on best practices regarding follow-up timing, ensuring you strike the right balance between being proactive and overly eager.

Understanding the Submission Process

Before delving into follow-up timing, it's essential to understand the submission process itself. When you send your manuscript to a publisher, you're entering a waiting game. Publishers usually receive a significant number of submissions, which can lead to lengthy review periods. Understanding that different publishers have varied processes can help set your expectations.

Recommended Waiting Period

General Guidelines:

The general rule of thumb is to wait about 8 to 12 weeks before following up. This timeframe allows publishers adequate time to read and evaluate your submission without being bombarded by inquiries. Most publishers provide estimated response times in their submission guidelines, so always consult those first.

Publisher Size Matters:

Smaller independent presses may take longer due to limited staff and resources. In such cases, waiting around 12 to 16 weeks before contacting them can be more appropriate. Conversely, larger publishers might have more streamlined processes, allowing for quicker responses, possibly within the 4 to 8-week range.

Special Circumstances:

Keep in mind that certain genres or types of submissions may warrant different waiting periods. For example, if you submitted to a publisher known for a rapid response time, you may feel inclined to reach out sooner.

What to Avoid: Too Soon vs. Too Late

Too Soon:

Impulsive Inquiries:

Reaching out a week or two after submission is generally perceived as too soon. It may signal impatience or a lack of understanding of the process. Respecting the submission guidelines reflects professionalism and patience.

Expecting Immediate Responses:

Many authors may feel anxious after submitting their work, leading to the temptation of sending follow-up inquiries prematurely. Resist the urge to check in before adequate time has elapsed. It can be jarring for an editor who may still be in the midst of reviewing your manuscript.

Too Late:

Missing the Window:

Waiting beyond the average response window (e.g., 3 to 4 months) can be detrimental. If you've received no communication after this period, a polite follow-up can be warranted. The publisher may have unintentionally overlooked your manuscript, or circumstances may have delayed their review.

Lost Opportunity

If you wait too long, you risk appearing disengaged. Publishers often move quickly on projects, especially if there's competitive interest. Delaying correspondence can give the impression that you're no longer interested in publishing with them.

Crafting the Perfect Follow-Up

When the time does come to reach out, the approach you take is crucial:

Be Concise and Professional: Keep your email short, respectful, and to the point. A simple inquiry about the status of your manuscript will suffice.

Include Relevant Details: Mention the title of your manuscript, the date of submission, and any applicable reference number. This will make it easier for the publisher to locate your submission.

Maintain a Positive Tone: Acknowledge that the review process takes time and express gratitude for their consideration of your work.

Final Thoughts

The fine line between being diligent and being overzealous lies in understanding the workings of the publishing world and respecting the publisher's timeline. While waiting can be challenging, patience is often rewarded. Familiarize yourself with individual publishers’ submission guidelines, prepare for a wait, and remain professional in all communications. In doing so, you'll ensure that you make the best impression and maximize the chances of your manuscript getting the attention it deserves.

By mastering the art of timing in follow-up communications, you will not only set the stage for your submission’s success but also position yourself as a thoughtful and professional author in the competitive publishing landscape.