Which Recruitment Software Are Real US Recruiters Using in 2025?

The best recruitment software isn’t always the flashiest. It’s the one recruiters actually use daily, not just test and drop.

We spoke directly with hiring teams, agency recruiters, and HR leads across the US to see what tools they stick with in 2025. The result? A no-fluff, experience-backed list of the 10 most trusted platforms - with real benefits, not just buzzwords.

If you're tired of clunky interfaces, limited automation, or tools that weren’t built for how you really work, this guide cuts through the noise.

Whether you’re scaling a startup, running an agency, or hiring for a fast-growing team - these are the platforms that actually make hiring smoother.

Top 10 Recruitment Platforms Used by US Recruiters in 2025

1. iSmartRecruit

What it is: A highly customisable recruitment CRM + ATS designed for staffing agencies, executive search teams, and internal HR departments that need both structure and flexibility.

Why recruiters trust it:

• AI-driven candidate matching that actually works
• Automated workflows (screening, outreach, interview scheduling)
• Multilingual support and compliance-ready features
• Built-in CRM for candidate and client management
• White-labelling and deep customisation for agency branding

Who it’s used by: Boutique recruitment firms, fast-scaling HR teams, and global agencies managing multiple roles across time zones.

G2 Rating: ★ 4.6/5

What makes it stand out: Most tools are either too basic or too bloated. iSmartRecruit hits the sweet spot by giving you automation without losing personalisation.

2. Workable

What it is: An all-in-one recruitment software built for lean teams that need fast, scalable hiring, especially across remote or global locations.

Why recruiters like it:

• Easy job board posting to 200+ sites
• AI-powered sourcing suggestions
• Collaborative hiring tools
• Built-in interview kits and scorecards
• Smooth onboarding modules

Who it’s used by: 27,000+ companies globally, especially startups and small-to-mid-size businesses expanding across borders.

G2 Rating: ★ 4.5/5

Why it works: Workable is ideal if you want powerful automation but don’t have time (or budget) for enterprise tools. It’s simple, smart, and gets the job done fast.

3. Lever

What it is: A modern recruiting platform that blends ATS + CRM, making it easier to build and manage long-term talent pipelines.

What recruiters love:

• Nurtures passive candidates with minimal effort
• Unified view of the candidate journey
• Advanced reporting and pipeline analytics
• Highly collaborative interface (great for hiring managers)

Who it’s used by: 5,000+ fast-growth companies, including tech startups and teams prioritising pipeline health over one-off hires.

G2 Rating: ★ 4.3/5

Where it shines: Lever makes it easy to personalise communication and avoid “ghosting” great candidates. If your hiring is more about long-term relationships than quick fills, this is the one to look at.

4. SmartRecruiters

What it is: A feature-rich, enterprise-grade recruitment platform built to support large, complex hiring operations without compromising user experience.

Why big teams rely on it:

• 600+ integrations for seamless tech stack alignment
• Scalable workflows that can handle high-volume hiring
• Mobile-friendly hiring tools for on-the-go recruitment
• Global compliance and multilingual support

Used by: IKEA, Visa, LinkedIn, and other multinational brands are managing hiring across regions and departments.

G2 Rating: ★ 4.2/5

Where it shines: SmartRecruiters is built for scale. If you’re juggling dozens of hiring managers, departments, or global locations, this platform won’t let you down.

5. Breezy HR

What it is: A visually intuitive, drag-and-drop ATS made for teams that want to move fast without skipping personal touches.

Why it stands out:

• Clean, drag-and-drop hiring pipelines
• Video interview tools built in
• Automation that feels human, not robotic
• Collaborative scorecards and feedback loops

Used by: 10,000+ companies, particularly startups, boutique agencies, and small HR teams.

G2 Rating: ★ 4.4/5

What makes it different: Breezy HR takes the intimidation out of ATS software. It's quick to learn, visually friendly, and surprisingly powerful for smaller teams.

6. JazzHR

What it is: An affordable yet full-featured ATS tailored for small and midsize businesses looking to professionalise their hiring.

Why SMBs trust it:

• Unlimited users on most plans
• Custom workflows without the enterprise price tag
• Built-in eSignatures and offer templates
• Affordable pricing for growing teams

Used by: Thousands of small businesses and nonprofits across the US.

G2 Rating: ★ 4.3/5

Why it works: If budget is tight but your hiring process is getting serious, JazzHR gives you everything you need-without the extra fluff you’ll never use.

7. Greenhouse

What it is: A well-established recruiting platform known for its structured hiring processes and focus on candidate experience.

Why recruiters stick with it:

• DEI-focused tools and structured interview kits
• Over 300 native integrations
• Great analytics and scorecarding
• Candidate-centric workflows that improve experience

Used by: Dropbox, HubSpot, and mid-to-large teams who care about both speed and inclusion.

G2 Rating: ★ 4.4/5

Why it’s different: Greenhouse isn’t the flashiest, but it’s rock-solid. If your team is serious about structured interviews and inclusive hiring, it delivers.

8. Bullhorn

What it is: A CRM-first recruitment platform designed for high-volume staffing and contract recruitment agencies.

Why recruiters love it:

• Deep client and candidate relationship management
• Mobile dashboard built for recruiters on the go
• Placement tracking, compliance, and document automation
• Seamless email, LinkedIn, and VOIP integrations

Used by: 10,000+ staffing agencies, especially those focused on healthcare, finance, and contract hiring.

G2 Rating: ★ 4.1/5

Where it wins: Bullhorn is built for speed and volume. If you're placing dozens of candidates weekly, this system keeps everything (and everyone) in sync.

9. Zoho Recruit

What it is: A flexible, cloud-based ATS from the Zoho suite, great for both in-house HR teams and staffing agencies already using Zoho tools.

Why it’s a smart choice:

• Seamless integration with Zoho CRM, Mail, and other apps
• Resume parsing and AI-based candidate suggestions
• Custom workflows and interview automation
• Candidate portals and branded job pages

Used by: 5,000+ agencies and internal HR teams worldwide.

G2 Rating: ★ 4.4/5

Why recruiters use it: If you're already in the Zoho ecosystem, Recruit slots right in. It’s cost-effective, customisable, and surprisingly powerful for the price.

10. Recruitee

What it is: A modern hiring platform designed for branding-conscious companies and distributed hiring teams.

Why growing companies use it:

• Easy-to-build career sites
• Collaborative hiring with roles for every team member
• Workflow templates that scale with growth
• Custom pipelines for different roles and regions

Used in: Over 75 countries, particularly by European startups, remote-first firms, and global scaleups.

G2 Rating: ★ 4.5/5

Where it fits best: If employer branding and collaboration are key to your hiring strategy, Recruitee helps you do both without complexity.

Final Thoughts: Choosing the Right Software in 2025

To be honest, there isn't a single tool that works for everyone. However, the most notable platforms have one thing in common: they enable recruiters to hire more quickly without compromising teamwork or candidate quality.

If your current software feels more like a spreadsheet with extra steps, it’s time to level up.

iSmartRecruit stands out not just for its features, but because it adapts to how you recruit - whether you’re juggling 50 open roles or building a hiring pipeline from scratch.

Curious if it could work for your team?

Click here to try iSmartRecruit in action - free demo available.

No pressure. Just a smart way to see if it fits your workflow.

FAQ

1. Can I get both an ATS and a CRM in one platform?

Yes, tools like iSmartRecruit or Lever combine both. You can track applicants and nurture future talent all in one place-no more tool-hopping.

2. Which tool offers strong automation without losing the personal touch?

iSmartRecruit uses smart automation for screening, scheduling, and follow-ups-but still gives recruiters full control. It enhances decisions without replacing them.

3. What do most recruiters overlook when picking software?

The real issue isn’t features-it’s adoption. Even the best tool won’t help if your team avoids using it. Ease of use > flashy extras.

4. I need something that grows with my hiring process. What fits?

iSmartRecruit is designed to scale. Whether you’re hiring five people or 500, it adapts without needing a complete process overhaul.

5. How do I know if a platform’s right for my team?

Look beyond the feature list. Try a free demo or trial and see how it feels to use daily. If it helps you hire faster and think less? That’s the right one.