Migrate Google Sites to SharePoint with No Error

Organizations work on sites for easy collaboration, knowledge sharing, & internal communication. The most preferred ones are Google Sites & SharePoint. But SharePoint has emerged as the more robust option compared to others, with its advanced features and enhanced security.

So, the Google Drive to SharePoint migration becomes a need for the users. But it is not just the content transfer, taking care of permissions, links & site structure also requires users' attention. Hence, our expert guide will highlight all the essential information for the site migration to SharePoint from start to end.

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Why do Full Permissions & Link Integrity Matter?

Without paying attention towards permissions & link integrity, you can face major disruptions. Here are certain aspects that support this point of view.

• If permissions are not replicated precisely, users may lose access to the key pages, impacting overall productivity.
• Old Google site pages' links may fail in SharePoint, creating dead ends with confusion.
• Some pages have restricted access. So, misconfigured permissions can violate the company policies.
• Team personnel may get frustrated if links & permissions are not preserved.

Pre-Migration Needs!

Prepare yourself with the provided guidelines before initiating the Google site to SharePoint migration.

• Review all the Google site content & decide which should be migrated, archived, or updated.
• Note down the current permissions level for correct mapping in SharePoint.
• Log internal & external links to verify their functionality in SharePoint.
• Take a backup of all Google Drive files linked to the site.
• Plan each factor for migration, like the timeline and the needed team members.

Stepwise Approach to Transfer Google Site to SharePoint!

Look at the step-by-step approach to execute the migration. Make sure to follow the steps with care to avoid unnecessary results:

Step 1. Audit your Google Site thoroughly, such as Docs, Sheets, Forms, etc.

Step 2. Download content from the Google Sites & save the site structure for reference.

Step 3. Recreate the site in SharePoint, build the site structure & use SharePoint web parts to place your content.

Step 4. Now, upload files into SharePoint libraries & set permissions manually.

Step 5. Manually replace internal links with new SharePoint URLs & for external links, verify they still work.

Step 6. Test & validate the migration with a small group of users.

Need to Know: During the transition, keep your Google site live. Once all the migration is completed, decommission the Google site to avoid confusion.

Best Practices for Successful Migration!

Here are some best practices that can assure you a smooth migration with no disruptions. Follow them carefully:

• Document everything, like migration plan, permission mapping, & URL mapping.
• Prioritize critical documents to avoid any major interruptions during downtime.
• Test incrementally to ensure error-free migration.
• Back up the original site to prepare yourself for any unwanted scenarios.
• Monitor regularly post migration to check whether permissions & link integrity are maintained or not.

Also Read: Top 5 Google Drive Migration Tool

Conclusion

Successful Google Site to SharePoint migration means preserving access, functionality, & user experience. All things are covered in this easy write-up. Go with the discussed practices, like correct permissions mapping, validating link integrity, and taking the right steps with pre- & post-migration needs for error-free results.