Best Way to Save Zoho Mail to MBOX with Attachments (2025 Guide)

Although many users desire to export Zoho mail to MBOX file format nowadays, they are not sure of the best way to accomplish this. Thus, through this blog, we offer a suitable justification of the two finest methods for exporting emails from the Zoho mailbox to the MBOX file type. We have also clarified the underlying causes along with that. Finally, we have also included details about professional third-party software with simple mailbox data exporting capability. Therefore, it is recommended that the entire document be read from beginning to end.

Let us now begin the blog with the main causes behind this and move forward using the two finest methods for forwarding mail from Zoho to MBOX.

Reasons Behind Users Saving Zoho Mail to MBOX with Attachments

Zoho Mail is a prominent cloud-based email service that professionals and businesses rely on due to its dependability and user-friendly layout. Still, many people prefer to retain their Zoho Mail data in MBOX format, especially considering attachments. But what motivates this choice?

Let's investigate the main causes behind users' preference to export their Zoho Mail to MBOX files, including attachments:

Access to emails when offline: Users can access their emails without an internet connection when offline by saving Zoho Mail to MBOX.

Dependable data backup: Making an MBOX backup ensures that all of your emails are securely preserved on your local machine. It safeguards against unintended data loss, cyberattacks, or inadvertent deletion.

Easy Transfer to Other Email Domains: Among desktop-based email programs, including Mozilla Thunderbird, Apple Mail, Eudora, and more, the MBOX format is supported. This enables migration from Zoho Mail straightforwardly, free from compatibility issues.

Conservation of Correspondents: Users ensure that essential documents, photographs, or data are preserved and accessible at all times by preserving emails and their attachments.

Attaching Legal and Compliance Guidelines: Email records are frequently required by organizations for legal audits and compliance purposes. Exporting Zoho Mail with attachments enables effective meeting of these legal requirements.

Control of Storage Limit: Zoho accounts include a limited storage capacity. Older emails downloaded and archived in MBOX format help to clear up mailbox capacity without compromising any vital information.

Preventing Vendor Lock-In: Depending on just one provider, there is some danger. By storing emails in an open format like MBOX, users have flexibility and control over their data, making it easy to move providers when necessary.

Simple Email Archiving Share-through: MBOX files are simply shared with team members, IT support, and legal consultants. For group initiatives, research, or organizational audits, this is helpful.

Preparation for Disaster Recovery: In the event of an account compromise, unintentional deletion, or service failures, having a local MBOX backup allows you to quickly retrieve your critical emails and attachments.

Individualized Email Archiving: Users can organize and preserve their emails based on specific dates, projects, or clients. Customized archives for improved data management and retrieval are created more easily with MBOX files.

Manual Method for Saving Zoho Mail to MBOX with Attachments

Step 1: Log in to Zoho Mail

Launch your web browser and visit Zoho Mail.

Enter your Zoho Mail credentials.

Step 2: Choose the Emails to Export

Visit the folder containing the emails you wish to retain—inbox, sent, etc.?

Click the checkbox adjacent to the emails you wish to export.

The "Select All" option lets you export all emails into a folder.

Step 3: Open the email in a new tab.

Clicking on the subject line will open each email you wish to preserve and view the whole contents.

Step 4: Manual Attachment Saving

Should attachments be included in the email, they will be indicated either at the top or the bottom of the message.

To download the attachment(s) to your local PC, click on one of them. Store them in a conveniently available folder.

Step 5: Replicate the email's content.

Highlight the text in the email, right-click, and choose "Copy." Then save the email content.

Create a fresh document in either a basic text editor like Notepad or a word processor like Microsoft Word.

Put the replicated materials into the fresh document.

Step 6: Save the email content in an MBOX-compatible format.

Save the email contents—including any downloaded attachments—as an EML or TXT file. Although this is not precisely an MBOX, it preserves the contents and attachments for simple future usage.

Using an email client that supports MBOX could be a better approach for more complicated email material (including formatting).

Step 7: Use an email client (alternative method for complete MBOX backup).

If you want a complete MBOX backup including attachments, think about configuring an email client similar to Mozilla Thunderbird:

01: Zoho Mail in Thunderbird: Configure it here.

Open Thunderbird under the Tools menu, then under Account Settings.

Make a new account and set your Zoho Mail to IMAP.

imap.zoho.com is the IMAP server.

Port: 9493

smTP.Zoho.com is the SMTP server.

Port: 465

Add your Zoho Mail credentials here.

02: Download emails in MBOX style:

Thunderbird will sync with your Zoho Mail account once it is linked.

After selecting the emails you want to keep, Thunderbird's built-in export features allow you to save them in MBOX format.To export as MBOX, right-click the folder or email.

Step 8: archive attachments and emails.

Emails exported to MBOX will be stored in the designated folder, whether your email client is Thunderbird or another.

Stow the MBOX file safely to have simple access later on.

Here are the Limitations of the Manual Way.

• Time-consuming
• Not a Direct MBOX Export
• No Folder Structure
• Risk of missing data

Save Zoho Mail to MBOX with Attachments: Simple and Easy Guide

ViceVersa Zoho Mail Backup Tool is an effective way to backup Zoho Mail to MBOX and other formats such as PST, EML, MSG, etc., while preserving the original folder hierarchy. Its user interface is basic and straightforward, allowing users to simply save Zoho emails with attachments to hard drives. The software needed only login information. In a few minutes, they export Zoho emails and attachments in MBOX style. In addition, a free demo version of this application is available online.

Let's continue and go over the sequential directions in great detail.

• Download the ViceVersa Zoho Mail Backup Tool.
• Log in to access your Zoho account

• Select either a single folder or multiple folders to backup.

• Choose MBOX as the output format.

• Select the location where you wish to store it.
• Press the "Backup Now" button.

Final Words

This article has gone over the manual and professional procedures in great depth, together with the progressive directions. Users have the freedom to choose any of the alternatives that align with their needs. Manual solutions have, as you can see, certain drawbacks. The entire process is also somewhat complicated and long. But considering non-technical users, we advise using the third-party ViceVersa Zoho Mail Backup Tool to safely and smoothly export Zoho Mail to MBOX format.