Use Politemail pro to politely decline your client's unreasonable requests!

Resolve Email Crises with Polite Rewriting

Have you ever felt the urge to send an email while you're upset, only to second-guess your words later? It's a common situation, and that's where Politemail Pro's Polite Rewrite feature comes in handy. This feature is designed to help you rephrase your emails in a way that keeps the conversation professional and cordial, even when emotions are running high.

This tool gently guides your message from potentially harsh to considerate and constructive. It's about turning a moment of frustration into an opportunity for clear and respectful dialogue. By helping to express your thoughts in a more tempered and constructive manner, Politemail Pro not only helps you uphold your professional demeanor but also works to clear up any potential misunderstandings. The end result is a communication environment that's more conducive to positivity and productivity.

Practical Case: Angry Ella

Ella is an executive at an advertising agency and she is very angry. Because the client asks her to change the proposal again and again and sets an unreasonable deadline.Ella has been working overtime for a month straight. She decides not to take it anymore and fires back at her client with an email.

Original Email:

''You're such a dumbass for setting such an unreasonable deadline. No one can deliver this proposal in two days unless this proposal is a piece of shit. And it's insane to expect me to write a perfect proposal with that kind of budget.''

Transformed Email:

Dear Clients,

I hope this message finds you in excellent health and high spirits. How have you been? I trust that your days are filled with joy and that you are thriving in all your endeavors. I am writing to you with a matter that has been weighing on my mind, and I hope you will understand my perspective.

Recently, I was presented with a task that requires the completion of a proposal within a very limited timeframe of two days. While I fully appreciate the urgency and importance of this task, I must express my concern regarding the feasibility of delivering a proposal that meets the highest standards of quality within such a constrained period. Crafting a well-thought-out and comprehensive proposal is a meticulous process that demands adequate time and resources.

Furthermore, the budget allocated for this task appears to be quite limited, which adds to the challenge of producing a proposal that aligns with our usual standards of excellence. I am committed to delivering work that reflects our dedication to quality and professionalism, and I fear that the current constraints may hinder our ability to achieve this goal.

I kindly request that we consider extending the deadline and revisiting the budget allocation to ensure that we can produce a proposal that truly meets your expectations and serves our mutual interests. Your understanding and support in this matter would be greatly appreciated.

Thank you ever so much for your time and consideration. Wishing you a wonderful day and continued success in all your endeavors.

Kind regards,

Ell

Pmail pro magic

Politeness and respect

The processed text adopts an extremely polite and respectful tone, beginning with “Dear” and using expressions such as “I hope this message finds you in excellent health and high spirits. I hope this message finds you in excellent health and high spirits.” This shows the sender's concern and respect for the addressee and avoids direct accusation and offense in the original text.

Evaluate your tone

In contrast to the original text's direct expression of dissatisfaction and anger, the processed text presents a clear and professional articulation of the sender's concerns pertaining to the task's stringent time constraints and budgetary limitations. This approach fosters a more rational and receptive atmosphere, making the sender's position more palatable and conducive to finding a mutually beneficial solution

Emphasis on process and professionalism

By emphasizing the "meticulous process" and the necessity of "adequate time and resources" required for crafting high-quality proposals, the processed text underscores the professionalism and intricate nature of the proposal's creation. This emphasis not only highlights the dedication to excellence but also strengthens the rationale behind the sender's request for an extension and an adjustment to the budget, rendering it more legitimate and reasonable.

Pmailpro gives you constructive suggestions

In stark contrast to the original text, which merely vents dissatisfaction, the processed version offers constructive suggestions by stating, "I kindly request that we consider extending the deadline and revisiting the budget allocation..." This proactive approach aims to foster solutions rather than merely lamenting over the existing issues, demonstrating a commitment to finding a mutually beneficial outcome.

Show your positive attitude

The refined text skillfully communicates the sender's apprehensions and demands with courtesy in its phrasing, clarity in its expression, constructive ideas, and a proactive stance. It adeptly sidesteps direct confrontation and potential offense, thereby promoting a smoother resolution of issues and fostering a harmonious relationship between the involved parties.

Pmailpro - Your Intelligent AI Workplace Assistant

The refined text skillfully communicates the sender's apprehensions and demands with courtesy in its phrasing, clarity in its expression, constructive ideas, and a proactive stance. It adeptly sidesteps direct confrontation and potential offense, thereby promoting a smoother resolution of issues and fostering a harmonious relationship between the involved parties.

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