3 Best Techniques to Export Office 365 Mailbox to PST Format

Summary: Are you worried about finding out the best and most suitable way to export Office 365 mailbox to PST then throw your tension from your mind because in this blog we will discuss the top 3 best and most effective techniques which are the manual method and the professional method. Along with this, we will tell you the most choosable and advanced Office 365 Converter tool that assists you in easily backing up your Office 365 email to PST. So, let's start with the reasons to back up Office 365 data to PST and then switch to the methods.

Reasons to Backup Office 365 Mailbox to PST Format

1. Backup is one of the most common reasons. The users want to keep a copy of their data locally.
2. Furthermore, users want to free up storage by achieving the Personal Storage Table data.
3. As a result of storing data in the Personal Storage Table, it is portable and easy to access.
4. Any unwanted condition, such as accidental deletion, can be avoided by making a data backup.
5. You can easily add PST files to any Outlook account, making them ideal for email backups.

3 Best Techniques to Export Office 365 Mailbox to PST Format

There are 3 techniques to export PST from Office 365 account. In the first section, we will explain the manual method and then go through the professional method.

Technique 1: Manual Way to Backup O365 Mailbox to PST By Outlook

1. To begin, establish MS Outlook on your device and set it up with Office 365.
2. Then, press the File>Open & Export>>Import/Export.
3. After that, select the Export to a File option as the action to perform.
4. Now, choose the Outlook Data File(.pst) as a file type and tap on Next.
5. Afterward, pick the folder for backup Office 365 emails to PST; If you want to use the filter then you can.
6. Browse the location to store the Office 365 data and pick an option for the action. In the last, press on the Finish.

Technique 2: Manually Export Office 365 Mailbox to PST By eDiscovery

1. In the first step, sign in to your Office 365 Admin portal by using your credentials.
2. Locate the "In-Place eDiscovery & Hold" area and open it.
3. To export the mailbox items, create a search query for them.
4. Go ahead and export the chosen mailbox contents as a PST file.

However, due to various reasons, users require a professional method and search for it. Some of the major causes are described below:

Loopholes of Manual Technique

1. Manually, you cannot export multiple mailboxes at once. You need to take backups one by one.
2. In most cases, professionals do not have the time to devote to such an endeavor.
3. For error-free exports, you need to be tech-savvy.
4. Unlike advanced export features, you will not have filtering or searching capabilities.

Technique 2: How to Export Office 365 Mailbox to PST By Professional Way

The professional Office 365 Converter tool is the most advanced and suitable way to export Office 365 emails to PST as well as various file formats, for example, PDF, EML, MSG, MBOX, and many more. It also enables users to migrate their Office 365 data to many other email clients, for example, Gmail, Thunderbird, Hotmail, IMAP, Zoho Mail, and so on with all attachment items. Moreover, the users can skip all Office 365 duplicate emails throughout the backup or migration process. Additionally, it offers the feature of Assign Impersonation Rights to export Office 365 mailboxes of multiple accounts at a time. The most important thing is that it is effective and widely supported with all Windows OS versions, such as Windows 11, 10, 8.1, 8, 7, Vista, XP, etc.

Guidelines to Export Office 365 Mailbox to PST Professionally

1. In the first step, download, install, and run the Office 365 Converter tool on your system.
2. Then, select the option either Backup or Restore.
3. Now, enter the credentials of Office 365 for sign-in and then click the Sign In button. Along with this, check Impersonation Rights.
4. Now, pick the PST file format to back up.
5. Choose the folders from the tree structure and press Next.
6. Next, select the saving option and other in-built options.
7. At the last, tap on the Convert button to export Office 365 emails to PST format.

Conclusion

There are numerous solutions available to export Office 365 mailbox to PST format. However, we personally suggest using this professional tool to export Outlook 365 emails to PST format. Coming up with a free demo version is a fantastic idea. Thus, use the trial edition to test the functionality and workings first. You can also use the manual method but there is a high requirement of tech-savvy users; otherwise, you may lose your entire data.