Online Notarization: Everything You Need to Know

The process to determine the authenticity of individual document signers can be a time-consuming ordeal. Notarization includes the witness, record, and signing of documents all in one place. However in this digital age, companies are determined to find alternative routes to overcoming obstacles, such as the legal notarization process, by utilizing technology that can provide remote solutions for all parties involved.

Remote online notary (RON) services provide an alternative online access point from a remote location for all parties involved in the notarization process. Official notaries are commissioned by the state, and provide their service by acting as a representative that verifies the identities of signers and the authenticity of a document online. Businesses and individuals can take advantage of remote online notary services and their notaries to decrease the time it takes to notarize documents by providing accessible options for all parties involved through online interaction.

If you’re interested in learning how a remote online notary service can benefit you or your business in this digital age, read on to discover more.

Notarize Documents From Anywhere in the World

For many businesses, signing and notarizing documents is a common task. But now, remote office interactions offer a newer way to perform legal tasks for corporate and administrative development. To ensure that those involved in notarizing a document can perform the necessary actions, a remote online notary service is required.

Whereas an e-notary is a combined notary process, where you visit a notary and have the required documents electronically signed and notarized, with a remote online notary, the entire notarization process is conducted via online services.

Remote online notarization does not require a visitation to a notary, but instead has you interact with commissioned notary officials through an online virtual conference. Once online, your notary will have you upload documents to be electronically signed and notarized. The notary officializes the document with their notary seal electronically, and your document becomes officially notarized online and backed by a digital certificate. The benefit of the remote online notary service is the convenience of getting your document notarized, fully online.

Can Any Notary Offer Remote Online Notary (RON) Service?

A remote online notary service should meet the following criteria: The notary service is MISMO certified, a BBB accredited business, and commissioned by the state. Commissioned remote notaries in the state of Virginia can handle notarizations for US documents incoming from anywhere in and outside the state of Virginia, remote and online.

The notaries are trained professionals assigned to help clients understand how the online notarization process works, and how to properly access and sign your documents online. Your remote online notary is equipped to answer questions about understanding your different document needs, and will help you to properly perform electronic signatures.

With remote online notary service, the notary will meet with the signer remotely via video conference. In doing so, the signer and notary can perform their duties from the convenience of a remote environment, allowing for the notarization process to be performed efficiently from anywhere. A remote online notary service is quick and effective in handling a process that involves multiple people and multiple steps.

Remote online notary services offer a number of benefits to businesses and people by providing a secure way to notarize online. If you are thinking about the security in handling notarizations online, remote online notary services use a variety of security measures to protect the privacy of your documents at every step. This extra focus on security ensures that your documents cannot be tampered with, and your records are securely stored.

A New Tool for Notarization

The flexibility of signing a document from anywhere in the world provides ease of access for everyone involved. Commissioned online notaries can notarize documents, and those that need documents notarized can do so without the work of having to find a notary in their area. Online notarization tools provide a number of benefits to businesses and individuals alike.

One of the biggest advantages of the Internet are the many tools being built for open-ended applications that help increase productivity of certain tasks. Individuals can use online tools to better assist on a personal level, and businesses can expand this to employ better usage of employee resources. By providing a convenient, flexible, and secure way to notarize documents, remote online notarization services can help businesses and individuals save time and money.

If you are considering using a remote online notary service, be sure to do your research and choose a reputable provider. The online notarization process is typically much faster and more efficient than traditional notarization, but it is important that you choose the right one that satisfies your specific needs. Online notaries can use a variety of different technologies to automate the many steps involved in the process, so it is important that the online notarization service is authorized to operate in the state where you need your document notarized.

Photos: A woman in video call