How to Prepare and Submit a Construction Claim

It is always the case that things happen which when they happen presented legal claims that where hardly expected in the construction plan and designs.

It may be because of a slow schedule, specific conditions on the construction site, or changed requirements of the project, understanding how to make a proper construction claim is important.

This guide will take you through the core principles to guarantee that your construction claim is properly prepared, substantiated and tendered.

1. Understand the Basis of Your Claim

It is important to have proper comprehension of what your claim foundation is before you commence preparing it. Common types of construction claims include:Common types of construction claims include:

Delay Claims: As much as more project time is required due to extended timelines.

Disruption Claims: They are due to pattern interferences that are, disturbances in the flow of activities.

Acceleration Claims: When the project is given shorter time to complete hence attracting higher charges.

Change Order Claims: Arising out of changes made to a basic contract.

Addressing the strength of the claim helps to collect necessary evidence and materials when the type of the claim has been determined.

2. Review the Contract

The construction contract is your starting point or benchmark so to speak. It defines the entitleman and duties of all the stakeholders; it also highlights the procedures for filing claims. Pay close attention to:

Notice Requirements: Requirements concerning the time limits and procedures of giving notice to the other party of a claim.

Documentation Requirements: Pertaining to your case and can be useful in your case if they are produced to court.

Dispute Resolution Procedures: Measures regarding the issue of handling conflict in case they occur.

3. Gather Relevant Documentation

Accurate and thorough documentation is the cornerstone of a successful construction claim. Essential documents include:

Project Schedules: The following are the control accounts which should be tendered at the site: The baseline schedule and the updated schedule that depict the length of the project.

Daily Reports: Activities and tasks completed in a day, the weather, and anything that may disrupt the activities.

Correspondence: Records of documents received or sent in relation to the claim such as; emails, letters, and meeting minutes.

Photographs and Videos: Registration of the problems experienced and the use of images.

Cost Records: Original receipts and statements such as invoice, receipt for any extra expenses including timesheets.

4. Prepare a Detailed Claim Statement

A good claim statement must be briefly assertive and arranged in a logical way. It typically includes:

Introduction: A brief description of the project and possible claim brought into the legal process.

Background: History of events resulting in the development of the claim.

Description of the Issue: Additional details related to the problem, backed up with evidences.

Impact Analysis: Identification of the impact that this issue has on the time line, cost and resources of the project.

Entitlement: The things to mention are the clauses of the contract stating that.

Conclusion: Details of the claim, and the prayer, which in this case for example is a request for additional time or payment.

5. Submit the Claim

If you’re making a claim, do so according to the process you arrived at in your contract. Ensure that you:

Meet Deadlines: File the claim within the period as agreed in the contract between you and the insurance firm.

Use Proper Channels: Encase submits the claim to the individual or the department that a person needs to work with.

Include All Documentation: All supporting documents to the proposed claim statement must be included and annexed.

Maintain Records: Make electronic and hard copies of all the documents that you have submitted and all the correspondences that you have shared.

6. Follow Up and Communicate

Once you have filed your claim, it is also advised you keep on communicating with the other party actively. Be prepared to:

Clarify Details: You need to give further information or to explain something if you are asked to do so.

Negotiate: Discuss in other to find a middle ground to the problem.

Consider Mediation or Arbitration: If an agreement cannot be made between the two parties involved then it is advised to follow the procedures that required by the signed contract.

It is significant to know that preparing and submitting a construction claim involves a lot of paperwork that has to be done systematically, and comprehension of the specified contract provisions.

These are some of the steps that one has to take so as to make claim strong in order to make a chance to be approved.

Bear in mind that timely communication also prompt actions are a good way to deal with construction claims.