How to OST files import into Zimbra directly?

Inside the post:- An OST file aka Offline Storage Table is a file supporting the format of Microsoft Outlook, if you need to download and import those files into Zimbra then you need a migration method of OST to Zimbra. In the following article let me discuss the Technique for the backup of OST files into Zimbra, and why we need to export OST files into Zimbra or other email clients. Some key features of methods and precautions need to be reminded during the OST conversion.

What do you mean by Zimbra or OST File?

Zimbra is an open-source collaboration platform that manages email, calendar, and contacts in one application. It's widely adopted by businesses and educational institutions due to features like web interface and email protocol support. The latest version of Zimbra includes enhanced user experience improvements, better performance, security features, and the ability to integrate seamlessly with many other applications. It's also famous with users that seek effective communication means because it avails itself for mobile devices.

The OST (Offline Storage Table) file is a primary file associated with Microsoft Outlook. This file enables users to access their emails and other information offline. This file serves as the local copy of a user's Exchange mailbox. All changes done to it reflect when an internet connection is established. The OST file is an advantage for users because it can perform even when the internet is not constantly present; hence it is relevant for people who exist in an environment where connectivity is not very stable. However, an OST file can get corrupted due to many causes and therefore needs reliable recovery to ensure data integrity.

Latest Procedure and Techniques Regarding OST Migration into Zimbra

Migrating OST files to Zimbra can be accomplished through both manual and automatic methods. Here’s a comprehensive guide on how to effectively transfer your Outlook OST files to Zimbra.

Method 1: ( Exporting to PST and Converting to MBOX )

Export OST to PST:

1. Open Outlook and navigate to File > Open & Export > Import/Export.

2. Select Export to a file, then choose Outlook Data File (.pst).

3. Choose the OST file you want to export, select a location, and complete the export.

Convert PST to MBOX:

Use a PST to MBOX converter tool (many are available online) to convert the exported PST file into MBOX format, which is compatible with Zimbra.

Import MBOX into Zimbra:

1. Open Zimbra Desktop.

2. Go to File > Import and select the MBOX file you converted.

Follow the prompts to complete the import process.

Method 2: ( Using Zimbra Web Client )

1. Access Your Zimbra Account: Log into your Zimbra web client.

2. Manually Copy Emails: Open Outlook and manually copy emails from the OST file folders to your Zimbra email folders. Ensure that all relevant data such as contacts and calendars are also copied over.

Automatic Method : ( WebbyAcad OST Converter Tool )

The WebbyAcad OST Converter tool provides an efficient way to convert OST files directly into formats compatible with Zimbra, such as MBOX. This method simplifies the migration process significantly.

Key Features

• Batch conversion of multiple OST files.
• User-friendly interface suitable for all technical levels.

Steps to Use WebbyAcad OST Converter Tool

• Download and Install the Software: Visit the WebbyAcad product page and download the OST Converter tool.
• Select Files for Conversion: Open the software and click on the ‘Select Files’ or ‘Select Folder’ button to choose the relevant OST files for conversion.
• Choose Output Format: From the available options, select Zimbra.
• Start Conversion: Click on the ‘Convert’ button to begin the process. The tool will efficiently convert your OST files into Zimbra format directly.
• Import MBOX into Zimbra: Open Zimbra Desktop and use the import feature to add the converted MBOX files.

Read Also: How to Extract bcc and cc from ost files

In conclusion, while manual methods can be effective for smaller data transfers, using an automated tool like WebbyAcad is recommended for larger migrations. This ensures a seamless transition of your Outlook OST files into Zimbra without compromising data integrity or wasting time.