How to Avoid Email Sending Issues in Outlook with the Correct SMTP Configuration

One of the most widely used email applications worldwide, both for individuals and companies, is Microsoft Outlook. You may easily manage your emails, contacts, and calendar using this strong tool's many features and functions. Email sending troubles are nonetheless one of the most frequent problems that Outlook users experience. A misconfigured SMTP configuration may cause these problems. In this post, we'll walk you through the process of configuring the proper Outlook SMTP settings so that you can send emails effortlessly and error-free.

What exactly is SMTP?

The Simple Mail Transfer Protocol is known by this abbreviation. It is an internet protocol for sending and receiving emails. An email that you have sent via an SMTP server first arrives at the recipient's SMTP server, which then transfers it to it. The email is then retrieved from the server and shown in the inbox of the recipient's email client. Your email client's communication with the SMTP server is controlled by the parameters known as SMTP settings. The server name, port number, encryption, and authentication are all part of these settings.

Step 1: Launch Outlook and choose "File."

You must first launch the program in order to set up SMTP settings in Outlook. The "File" tab is located in the upper left corner of the screen, so after the program has started, click here.

Step 2: Access Account Settings.

Choose "Account Settings" from the "File" menu, and then choose it again from the drop-down menu.

Step 3: Choose the Email Account

A list of the email accounts you've configured in Outlook may be seen in the Account Settings dialogue box. Click on the "Change" button after choosing the account whose SMTP settings you want to alter.

Step 4: Select More Settings.

The "More Settings" option may be found in the "Change Account" dialogue box.

Step 5: Select the Outgoing Server tab.

Choose the "Outgoing Server" tab from the More Settings dialogue box.

Step 6: Check "My outgoing server (SMTP) requires authentication."

Select "My outgoing server (SMTP) requires authentication" from the drop-down menu. This is significant because it makes sure that your SMTP server confirms your identity before allowing you to send emails.

Step 7: Choose "Use the same settings as my incoming mail server."

"Use the same settings as my incoming mail server" is the option you should choose. As a result, you can be confident that your inbound mail server and SMTP server are using the same login and password.

Step 8: Select the Advanced tab.

Select the "Advanced" tab from the More Settings dialogue box.

Step 9: Type the SMTP server's port number.

Give your SMTP server name and port number under the Advanced tab. To get this information, get in touch with your email provider. Even though port 25 is the default for SMTP, several service providers may utilize ports like 465 or 587. In addition, if your email provider demands encryption, be sure to tick the option that reads, "This server requires an encrypted connection (SSL/TLS)."

Step 10: Verify Your SMTP Settings

In order to verify that your settings are accurate after entering all the necessary SMTP information, click the "Test Account Settings" option. The email address you've entered will get a test email from Outlook. Your SMTP settings are correct if the test email is sent and received without error. If not, you may need to check your settings again.

You should be able to send emails from Outlook using the proper SMTP settings after you've finished these steps. The right configuration should always be confirmed with your provider or IT department if you are unsure since various email providers may have somewhat different settings.

Conclusion

In conclusion, it is essential to configure the proper Outlook SMTP settings in order to guarantee that your emails are correctly delivered. You may quickly set up your Outlook account to utilize the proper settings and prevent any problems with email transmission by following the above-described procedures. In case you have any queries or concerns, always double-check your settings and get in touch with your email provider. You may send emails safely and successfully from your Outlook account with the appropriate settings.