Benefits of Microsoft Office 365 for Organizations

Modern business structures are acknowledging and taking advantage of the benefits of going online. It also goes to say that these businesses are prepared to invest in applications that manage the workforce in the cloud.

An obvious choice for most organizations is Microsoft Office. It is no question why some go for it without question because it is from the global leader. But for those who are in doubt, here are some of the benefits that come with choosing Microsoft Office.

1. Highly Accessible

Microsoft Office is a suite that includes several staple Microsoft applications, such as Word, Excel, and PowerPoint. All files that are saved under these applications are easily available offline. There is no need to rush to an area with a stable Internet connection to go over contracts or presentations. The user can also work on the documents without an Internet connection and upload them later when they can.

This productivity cloud also has a built-in email capacity. With its email source, work-related emails are secured and separated from personal emails. Aside from that, there is no need to switch tabs every so often to check on incoming emails. Data sharing, calendar event reminders, conferencing, and analytics are made easier with this application. It saves time and effort. All you need to get your work done in one suite makes it highly accessible and convenient.

2. User-friendly

Microsoft applications are known to be easy to use and easy to learn. Most people are exposed to using a variety of these applications early on, even before they start working. The purpose of each application is straightforward and delivers what it promises. It decreases the confusion on the part of the user.

Moreover, the interface and presentation of these applications are a significant factor in delivering an excellent customer experience. Just by looking at an opened application, such as Word, the purpose and how to use it is obvious. There might be a few hidden commands and short-cuts within the application, but it isn’t necessary.

3. Working Together Made Easier

Easy and seamless collaboration is one of the key benefits that come with using Microsoft Office 365. Your team can work on a presentation or a document together through this platform. Real-time feedback, such as edits, comments, and suggestions is notified through the built-in email system. If your team works better through real-time exchange of ideas, conferencing while working on a proposal or project is also possible.

Collaboration is an integral part of working together. More minds come up with solutions and interventions better and faster. A team composed of employees working remotely might pose a problem in collaboration, but using this platform bridges whatever gap there might be. Again, this cloud platform includes robust Microsoft Office applications that are effective for collaboration among remote workers, such as Word and PowerPoint.

4. IT Knowledge Isn’t Necessary

This platform, first and foremost, is designed for non-IT organizations. It is marketed to everyone who needs an application for their business that is accessible and familiar. In case there are users who are not familiar with any of the applications, Microsoft provides a step-by-step instruction manual.

If it is still not enough, there are Microsoft Office courses that can teach you everything you need to know. For every question you have that needs an answer, there is an available class or training session for that.

5. Safe and Secure

Another factor why many organizations opt to use Microsoft Office 365 is because of its security measures. Confidential organizational details are exchanged in this software almost daily. Microsoft knows this and has set up security measures to make sure that leakages won’t be a problem.

Some of its notable security features include customized access restrictions to filter the access of sensitive information. Data loss prevention is another feature that most organizations are after. More often than not, mistakes that lead to loss of data can be a problem, but not with this platform. Multi-factor authentication is also available to check the authority of the users. Finally, Microsoft data centers regularly scan files and documents to make sure that there are no spam or malicious emails in their email system.

You do not have to worry about sending and receiving confidential contracts and pieces of information through this platform.

6. Scalable

Acquiring Microsoft Office 365 comes in plans. You can choose the basic plan for the least price. Despite being the cheapest, the basic plan still offers the best benefits that your company can avail. There are other fixed plans that you can look into, but Microsoft also offers a cafeteria-type of choices. You get to choose which applications to include in your subscription. In this manner, you can approximate the plan to the depth of your need and the size of the organization.

The availability to choose your preferred plan or subscription also means monthly payments. Subscription payments are charged in low monthly dues as compared to annual lump sums. The cheaper option helps with budgeting, especially among smaller and starting companies. This option is also a testament that this platform is ready to grow with your business. You can start with the basic plan when you start and add more features as your organization continues to grow.

7. Provides Excellent Customer Experience

Apart from providing an outstanding platform, Microsoft Office 365 does not fall short in providing excellent technical and customer support. 24/7 Microsoft support is available over the phone and online. Whenever you face a problem that cannot be solved internally, you are sure that Microsoft’s team is ready to handle your concern at any time.

Microsoft also provides consistent software updates. Plus, your team will receive training sessions or manuals on how to go about the new updates. You are never on your own when you use this platform.

Final Words

Going digital has a handful of benefits. It proves to be beneficial in any field that effectively uses it, especially among organizations. Remote work situations are encouraged and supported through cloud platforms, such as Microsoft Office 365. With these listed advantages, Microsoft continues to prove why it remains to be an industry leader after decades. If your organization is looking into going digital, don’t forget to consider the several benefits that Microsoft Office 365 offers.