A Good Analysis Before your Business Move

From the intention to move to the search for new premises: defining the strategy to make the right choices

Movers in Dubai is always a challenge for a company, whatever the motivations (merger, takeover, business development, etc.). You need methodical preparation to deal with the many challenges posed by a transfer of activity. Contract management, staff information, layout of premises, logistical organization and management of service providers… What are the main steps in the process and the key points not to be missed for a successful business move? Take stock before you start to make sure you don’t forget anything along the way.

Analysis Before Moving

At the origin of a move, is most often, for the company, the need to adapt to an evolution or a change of situation. The intention to move is generally a real strategic choice. This is not a decision taken overnight, but a choice matured over a long period of time.

1. The reasons can be many. It could be :
2. to group together different units on the same site;
3. to move into larger premises to cope with an increase in staff or a development of activity;
4. to move into more functional premises;
5. to find a more strategic location for the company.

In any case, it is important to take stock of the motivations that encourage the company to move. This preliminary reflection will then help you make the right choices and find suitable premises.

When to Move? Anticipate to choose the best moment

Basically, there is the question of the lease and the notice to be given before departure. To limit the costs, it is strongly recommended to respect the constraints of your commercial lease. Note that commercial leases generally require a notice of 6 months before the end of the contract, or by periods of three years. You must therefore plan your move according to this constraint. Refer to your lease agreement for details.

In addition, you must choose to move a period during which activity is reduced in order to limit disruptions to your services. This is why companies usually choose a weekend or a holiday period to move.

Finding New Premises

That’s it, the decision to move is recorded by the company. You can now embark on the search for premises adapted to your strategic objectives. A needs audit and an inventory of the equipment to be integrated into the new premises can help you specify your requirements in terms of surface area or specific layouts.

A word of advice: inform the employees and the Social and Economic Committee (CSE) as soon as possible of your intention to move the company. You can even combine them with searches to put the odds in your favor. A company move can indeed seriously impact the working conditions of employees. It is therefore important to be able to benefit from their commitment to the project before launching operations. If they are involved from the start, employees are likely to feel more involved and more motivated to complete the preparation tasks that lie ahead.

From the negotiation of the lease to the choice of the mover dubai: choose the stakeholders and plan the operations

before moving After finding new premises adapted to your needs. You will be able to get to the heart of the matter. But you still have many steps to take to be ready on D-Day.

The Layout of the New Premises

Even if you find premises adapted to your needs, it is very likely that you will have to plan work in your future workspaces. This is the first thing to do when you have signed the lease.

Allow sufficient time for fitting out and cleaning the premises so that everything is ready on time when you arrive on the premises. Don’t forget the work to be done in your old offices to restore them, if necessary.

The Development of the Specifications and the Choice of a Mover

The specifications are an essential document to prepare for the move, both for the company and for the mover. He must :

1. present the company and the premises (old and new);
2. precisely define the needs and constraints of the move;
3. propose a calendar of operations indicating your deadlines and the periods of execution.
4. The more precise your specifications, the easier it will be for you to choose your mover and judge the quality of his offer.

From Internal Preparation to the Management of Operations by the Professional Movers on D-Day: Coordinate the Various Interventions:

When you have chosen your mover, you will have to coordinate his intervention in conjunction with the company’s teams.

Establish the Layout Plan and Label the items to be Moved

Before moving an implementation study must be carried out in liaison with the departments concerned. This implementation plan can be produced by transfer professionals, taking into account your needs. It is a meticulous identification of the places which makes it possible to create this plan from which you can check that all your equipment will be able to find their place in the new premises.

Produced from the layout plan, the labeling of the effects to be moved is generally carried out by means of labels assigned a color code symbolizing the building and/or the area where they will be deposited. Each piece of furniture, box or object is then assigned a code which, shown on the plan, allows the movers to know its exact location (office, room, etc.).