8 Effective Ways to Improve Workplace Safety and Security

Regardless of your industry, making your workplace safer is a must for any business. A safe environment is one which protects employees and privacy, ensures control over who enters and leaves, and ensures compliance with health and safety regulations.

Beyond just following the basic rules, making your workplace as safe as possible involves proactive planning, regular training, and a culture of safety that permeates the business. Plus, there are plenty of tech solutions such as commercial access control systems and a fingerprint clocking in machine that give you better control of who comes and goes, and when.

Let’s get into eight actionable ways you can make your workplace safer and more secure.

Conduct Regular Risk Assessments

The first step to improving workplace safety is identifying potential hazards. Regular risk assessments help businesses spot dangers before they cause harm, giving them ample time to fix the issue.

Whether you perform an in-house risk assessment or hire a professional third-party provider, a risk assessment should be the first step in fixing your safety and security. After all, until you can adequately identify hazards, you won’t be able to fix them.

Use Commercial Access Control Systems

Commercial access control systems are a must for businesses that take their security seriously. Access control systems secure your buildings and allow you to choose who you give access to.

It’s simple to enrol new staff and, once enrolled, you can control who can access which parts of the building. Commercial access control systems such as the one offered by Computime can even unlock doors in the case of an emergency.

Beyond the building, commercial access control systems can also be installed in parking lots within barriers and parking controls. Speed gates and turnstiles that detect piggybacking attempts ensure that nobody who isn’t supposed to be in your workplace can enter without authorisation. Control system settings can be easily customised and changed at just the click of a button.

Install a Fingerprint Clocking in Machine

Another way to keep tabs on who is in the building is a fingerprint clocking in machine for employees. A fingerprint clocking in machine allows you to instantly identify which workers are on-site and keep track of working hours and absences.

Not only does this ensure that only registered employees can enter, it also creates a digital record, which reduces the need for manual timesheets and automates some of the workload of your HR team. It also means hourly-paid employees get paid fairly for the hours they’ve worked - no more, no less.

Maintain a Clean Workplace

While maintaining a clean and tidy workplace is a must for hygiene and productivity, it can prevent falls and incidents, too. Implementing smart storage can help you declutter floor space, while cleaning up spills rapidly reduces the chance of accidents.

Make it as easy as possible for staff to keep the place free of hazards. Include clearly labelled rubbish and recycling points around the workplace where employees can put rubbish and make it easy to clean up any spillages.

Encourage Employees to Report Hazards

Workplace safety should be a company-wide goal, which means bringing employees in on your plans. Create a simple system that employees can use to report hazards and potential security breaches they see, whether an online survey or email address to send observations to.

An effective incident reporting system allows employees and employers to work in tandem to find potential security breaches or hazards, like an on-site risk assessment done by those who know your business best.

Increase Cybersecurity

These days it’s not just physical security you have to worry about - it’s cybersecurity, too. Companies are having private and sensitive documents and details stolen online, resulting in serious breaches of security. While commercial acces control systems keep your physical building safe, any sensitive documents online will need an extra layer of protection.

Key cybersecurity measures include strong password policies, multi-factor authentication, regular software updates, and installing antivirus software. Training staff on how to detect scam emails is also a must.

Conduct Regular Security Audits

A security audit can identify vulnerabilities before they turn into serious risks. Either internally or by hiring a third-party experts, you should conduct regular audits of health, safety, and security to identify any issues or risks.

Even if you’ve previously conducted a risk assessment, keeping on top of potential physical and cyber threats is a must since the situation can change rapidly.

Install Alarm Systems

Installing alarms around your building and its exterior is a great way to boost your security. While your commercial controlled access systems should give you control over who is and isn’t allowed into your building or certain parts of it, you can make it easier to identify unwanted visitors trying to enter with the help of a robust alarm system.

Even as a minimum, alarm systems can act as a deterrent to potential intruders and allow you to respond quickly to attempted breaches of security.

At Computime, we specialise in commercial access control systems that allow you to tightly monitor and control who accesses your building. With simple enrolment, bespoke access level group, and real-time monitoring, you can secure your building with automated tech that gives the right people access to the right spaces at the right time.

Alongside a fingerprint clocking in machine, these tech solutions go a long way in ensuring your workplace’s safety.