Backup Office 365 Emails on Mac Securely? Here's How!

Both companies and people equally prioritize safeguarding important data in the digital age of today. One of the most often expressed worries is backing up Office 365 emails. Although Office 365, now known as Microsoft 365, offers strong cloud-based services, it does not, by nature, provide a complete backup for your emails.

This post looks at several ways to backup Office 365 email online, including automated and handcrafted solutions to guarantee your email data is secure.

Why backup Office 365 emails?

Though it is not perfect, Microsoft 365 is generally considered a dependable email communication tool. Backing up your emails is important for various reasons.

• Emails and data could be accidentally erased by users, managers, or by system faults, either maliciously or unintentionally.
• Microsoft 365 retention standards can not meet the particular backup requirements of your company.
• Office 365 services may occasionally have corruption or outages, resulting in data loss.
• Retaining emails for legal and compliance needs is crucial for companies.
• You might have to migrate your emails to another system or storage capacity.

Supporting Office 365 email helps you to guard your business-critical data from these kinds of situations.

Office 365 Email Backup- Prerequisites

Verify that you satisfy the following criteria before starting the backup process:

• Particularly when utilizing the Microsoft 365 Admin Center, you have administrator rights necessary to handle email accounts.
• Outlook desktop client installed on your PC is required whether you are utilizing the manual backup approach.
• Automated backups call for tools like those below.
• Enough storage will help you to keep backup files, particularly in cases of email handling of significant quantities.

Manual Solution to Backup Office 365 Emails on Mac Securely

01: Employing the Outlook Desktop Client

Use the Outlook desktop client if you would rather manually backup your emails. Here's a detailed step-by-step manual:

1. Launch the Outlook desktop program on your computer.
2. Make sure Outlook is set up for your Office 365 account.
3. Export into a PST File. See File > Open and Export > Import/Export. Choose Outlook Data File (.pst) then Export to a file.
4. Choose the mail account or folder you wish to backup—inbox, sent items, etc. Choose a place to save the file and provide any duplicate or filtering parameters.
5. Outlook will start exporting your emails to a.pst file upon clicking finish.

Pros: If you currently have Outlook, pros include free, simple usability.

Cons: Not best for continuous or large-scale backups; manual process.

02: Using Microsoft 365 Admin Center to Export Data

Exporting Office 365 emails from the Microsoft 365 Admin Center using eDiscovery or content search can help admins handle various users.

1. Visit the Admin Center log. Enter your administrative account.
2. Navigate to Compliance & Security: Visit eDiscovery or Compliance > Content Search.
3. Prepare a fresh search. Create a search query to specify which emails or information require backup.
4. Once the search is finished, select Export and decide on the backup's format—e.g., PST.
5. Get the exported file downloaded to your local drive.

Pros: thorough; fits several users.

Cons: time-consuming for big datasets; calls for administrative rights.

Quick Solution to Backup Office 365 Emails on Mac Securely

Although for small-scale operations, manual backups are helpful, automated solutions offer a quick approach to ensuring the ongoing security of your Office 365 data. Mailvita Office 365 Backup for Mac Tool is one such solution that provides a flawless method to backup emails and attachments from Office 365 to many file formats, including PST, EML, MSG, and more, and is also compatible with many email clients. Users may choose certain folders or add filters to backup just essential emails using its simple interface. The application maintains email formatting, attachments, and metadata even if it assures data security. It is a perfect fit for users of businesses as well as individuals. It has a free demo version. It provides tech support around-the-clock.

How to use it:

1. Download Mailvita Office 365 Backup for Mac.
2. Enter Login credentials in it.
3. Select the folders and emails that you want to back up.
4. Choose the output file formats, like PST, EML, MSG, MBOX, etc.
5. Decide the location where you will save it.
6. Hit the Backup Now Tab.

In Conclusion

Your demand will determine the best Office 365 email backup solution. If you have a small collection of emails or separate accounts, Outlook or the Microsoft 365 Admin Center could be sufficient for using manual approaches. For bigger companies or continuous backups, however, computerized systems like the aforementioned provide a more scalable, quick fix.

To ensure business continuity and stop data loss, always routinely backup your Office 365 emails using whichever approach.