How to split PST file by year

Outlook is the top choice among organizations to manage their emails. It uses PST file format to store all the data of users, such as contacts, emails, calendars, etc. When the data is kept stored continuously, the PST file size gets exceeded. So, users search for a method to split PST file by year-wise criteria to overcome large-size PST file issues.

We all know that the newer versions of Outlook email clients allow users to store 50 GB of data in a PST file. If the size limit exceeds, it will start affecting the Outlook email client. Also, there is always a huge chance of PST file corruption. The working speed of MS Outlook also affects by the large-sized PST.

Therefore, users must resolve the large-size PST file issue by splitting PST into smaller ones quickly. Keep reading this write-up to get complete knowledge of performing the splitting process.

Advantages of breaking a large PST file

If users split PST file into tiny parts, it will help them in various ways. Read the below-shared points and understand the advantages of splitting PST file.

• The small size PST file is easy to handle for all Outlook users. It also enhances the search speed in MS Outlook.

• If users face the Outlook slow-down problem, it will get resolved after breaking a large-sized PST file into smaller parts.

• Users even can keep their PST file data corruption-free by splitting an oversized PST file into various parts.

• If users split PST file by year, they can create a separate PST file for year-wise.

Getting these benefits, users split their oversized PST file into smaller ones. Also, users may have any other reason to split the Outlook data file.

What are the ways to split PST file by year?

Two methods will help you to break a large-sized PST file into various parts, manual and professional. The manual method will give you various options to split the desired PST file, which we will discuss one by one. In the professional method, we will introduce a PST Splitter Tool to complete this splitting process. So, let us begin the process of splitting large PST file using manual and professional solutions.

How to break large PST with the help of manual methods?

This process can be conducted with the help of three manual methods that we will learn with their stepwise working. Users can easily choose the suitable manual method for them among these three to split PST file by year wise.

Method 1: Break a PST file using the Outlook Archive feature

In this method, we will learn the MS Outlook Archive feature to split a large-sized PST file. Here, we will share the stepwise procedure to split PST file by year wise.

Step 1: Run the MS Outlook program in your system. Then, go to the File menu.

Step 2: After that, choose the Archive option.

Step3: Choose the Archive this folder and all subfolders option.

Step 4: Select the data in the Archive items older than an option.

Step 5: Click on the Browse button and choose the location to save the resultant PST file. At last, click on the Ok button.

Method 2: Reduce PST file size using the Compact option

This method will help you reduce the size of the PST file by practicing some steps that we are sharing below.

Step 1: First, open the Outlook email client and navigate to the File menu.

Step 2: Choose the Account Settings option.

Step 3: Then click on the Account settings... and tap the Data files option.

Step 4: Choose the PST file that you want to compact and press the Settings button.

Step 5: Click the Compact Now button and click Ok after completing the process.

Method 3: Using the MS Outlook Import/Export feature

Now, we will use the Outlook Import/Export option to split PST file by year wise. Follow the below steps to complete the PST file-splitting process.

Step 1: Go to the File menu after running the Outlook program.

Step 2: Then, choose the Account settings dropdown and click the Account settings... option.

Step 3: Enter the name and location for a new file in a Create or Open Outlook Data File option.

Step 4: Later on, click the Close button to exit the Account settings window.

Step 5: Again, navigate to the File menu and click the Open & Import option.

Step 6: Choose the Export to a file option under Import and Export option and press the Next button.

Step 7: Then, choose the PST file and click on the Next option.

Step 8: Now, make the selection of the folder that you want to process.

Step 9: Choose the items to export and click the Next button to proceed with the task.

Step 10: Hit the Browse button to select the location for the new file.

Step 11: After the process completion, click the Finish button.

Limitations of the manual procedure to split large PST files

The manual methods may make this task a bit risky and time-consuming for users to split PST file by year wise. Apart from this, there are more limitations of the manual methods that we are sharing below.

• Users only can process a single PST file at a time, so those who have multiple files need to perform this task several times.

• A single misstep could be risky for your crucial data, and the worst; you can lose your data permanently.

• Requires good technical expertise to work with these three manual solutions to split PST file in Outlook 2016 version.

If the methods have so many limitations, it could not be easy for them to process this task easily with these methods. Thus, moving with a professional third-party tool like Shoviv software would be a better idea for the users. This is the simple, fast, and experienced solution to split PST file by year wise. Keep reading this write-up to understand all about this professional tool.

A Quick way to split Outlook PST file by year wise

Every user desires the simplest and fastest way to split PST file by year wise, but it is not easy for them to find a reliable way to complete this task. There is a lot of software available on the internet, but finding trustworthy ones is a challenging task for users. Therefore, we have come up with a smart solution to make this task easy as a cakewalk.

Shoviv PST Splitter Tool works for both kinds of PST files, ANSI or Unicode. It comes with a sim

ple user interface that allows all users to complete this splitting task in an easy manner. The folder hierarchy and integrity of emails remain the same even after completing the splitting process.

It gives four options to split a PST file, such as split PST file by year, date, folder, and size. Users can choose the option to split the .pst file according to their needs. Moreover, users can run this software in any version of the Windows operating system and Outlook.

Wrapping Up

This write-up focused on the easy solutions to split PST file by year wise. To perform this task in an effortless manner, then choose the Shoviv professional third-party tool. Moreover, users can use its free demo version, which will help them to understand more about the software’s features and working. Users can easily process up to fifty items per folder in its free demo version.