eSkilled Powerful Updates: Student Management System (SMS)

eSkilled has introduced exciting new updates to its Student Management System (SMS), designed to improve student data management, streamline administrative tasks, and enhance operational efficiency for Registered Training Organizations (RTOs). These new features are aimed at reducing manual tasks, minimizing errors, and improving overall student and staff satisfaction.

Key Features of eSkilled’s RTO Student Management System Updates

1. Flexible Student Fees and Custom Fee Creation at Enrolment

A key feature of the latest update is the ability to create customized tuition fees during student enrolment. This SMS update allows RTOs to offer personalized fee structures based on student-specific needs and preferences, reducing the likelihood of billing disputes or errors. By catering to the financial preferences of students, RTOs can significantly boost student satisfaction and retention rates.

2. Seamless LMS Integration and Force Enrolment Features

eSkilled's LMS integration has been enhanced with new triggers that automate student enrolment based on specific conditions such as literacy and numeracy assessments (LLN), unit completion, or payment status. This ensures that students gain timely access to their LMS courses. Additionally, the Force Enrolment feature gives administrators control to manually enrol students when necessary, providing greater flexibility in student course management. This upgrade simplifies student enrolment processes while maintaining data synchronization between the LMS and the SMS.

3. Bulk Group Copy and Bulk Import of Companies

Administrators can now save significant time by copying and importing multiple groups and companies in bulk. This SMS update improves workflow efficiency, particularly for adding multiple entities such as employers, agents, and host employers. The bulk import function also reduces the risk of errors commonly associated with manual data entry, making it easier for RTOs to manage large volumes of data.

4. Enhanced Search Functions and Date Picker in Custom Fields

Finding the right data quickly is now easier, thanks to improved search functions that allow administrators to search groups using just three characters. Additionally, the introduction of a date picker in custom fields streamlines data entry and retrieval. These updates improve RTO data management by increasing search accuracy and ensuring more efficient access to critical information.

5. Marking Invoices as Paid and MYOB Integration

Financial management within the RTO Student Management System has become more streamlined with the ability to mark multiple invoices as paid simultaneously. This update, combined with MYOB integration, automates the synchronization of financial data across platforms, improving accuracy and reducing manual input errors. RTOs can now manage their invoicing and accounting tasks more efficiently, boosting overall financial productivity.

6. Custom Currency Setup and Partial Student Attendance Tracking

eSkilled now offers the option to customize currency settings based on the RTO’s geographical location. Moreover, student attendance tracking has been enhanced with the ability to record partial attendance, offering a more precise log of hours attended. This is particularly important for compliance reporting and ensuring the accuracy of attendance records across different training locations.

7. LMS Activities Modal for Student Progress Monitoring

With the new LMS Activities Modal, RTO administrators can view and track student progress and performance data within the SMS in real-time. This provides a consolidated view of student activities, allowing for better progress monitoring and more effective intervention when students are falling behind. This update simplifies the overall student performance tracking process.

8. Automation with Event Date Triggers

Automation is taken to the next level with event date triggers that allow RTOs to set up automated workflows based on event timings. Whether it’s sending reminders or initiating specific tasks, these triggers enable administrators to maintain organized and efficient operations. The flexibility to set automations based on time zones and event locations ensures that communication is timely and effective.

9. Attendance-Based Automation Actions

The updated system now offers attendance-based automations, allowing actions to be triggered based on whether a student was present or absent. This feature can automate follow-up communications, such as reminders for absent students or rewards for students who maintain good attendance. This capability enhances student engagement and participation, ensuring proactive management of attendance-related issues.

Additional Enhancements in eSkilled’s Student Management System for RTOs in Australia

The latest updates also include the ability to preview Statements of Attainment (SOA) and dynamic tags in email templates. These enhancements provide better administrative support by improving communication accuracy and offering greater flexibility when sending personalized emails to students.