How to Split a Large Outlook PST File by Date and Year? Best Solution

Have you ever been in a situation where you had to split a large Outlook PST file by date and year? As is known, your own oversize data files can cause data corruption, and you may end up losing your crucial data. To solve this query, we have come up with multiple solutions that you can use to split your data file.

Now, there is a question that always comes to every user's mind: why do we need to split a large PST file into smaller parts?

Well, the answer to your question is that there can be a lot of reasons behind this issue.

Although Oversized PST files are one of the main reasons why users generally want to divide their files into multiple sections, there are many more reasons behind this that we will discuss in this upcoming section.

Why Do You Need to Break PST Files into Parts?

The following are the reasons behind the need to divide the PST files into parts:

• The main reason is that whenever the data file exceeds its storage limit, the overall performance of Outlook goes down.
• This Means that there are high chances that one may end up losing efficient data.
• Also, you can face issues while sending and receiving mail.
• Also, you can face issues while sending and receiving mail.
• Your data can be better organized if you split your PST files into smaller parts.
• Not only that, users can lose data associated with their PST files.

Methods to Split a Large Outlook PST File by Date, Year

There are two ways to divide large PST files into parts. You can use any technique that suits you to divide the data file. So, let’s start:

#1. Through Import/Export Wizard

Execute these below-mentioned steps:

• For this method, first navigate to the File menu and then select Account Settings.
• After that, a dialog box will appear on the screen. Click the Add option under the Data Files section.
• Then, you have to create a new data file, and for this, you have to name your file. After naming your files, you can press the OK button.
• By doing so, you will be able to preview your recreated PST file under the Files menu.
• Next, hit on the File tab, and from the left lane, choose the open and appear and then click on the Import/Export button.
• You can now see the Import/Export dialog box appear on your screen. Now, tap on the Export to a file option and then hit Next.
• After that, select the Outlook data file (.pst) option and press the Next button.
• Choose the folder, check the in Included-folders option from the drop-down list, and click on the Next button.
• You can now choose your destination path to save the files, and after that, highlight “Do not Export duplicate items” and hit the Finish tab.

#2. Using Archive Feature to Divide Large Data File

To split a large PST file into smaller parts, follow these below-listed steps:

• For this step, Open your Outlook and go to the File menu.
• Select the Info tab, and afterward choose Tools>>Clean up Old Items.
• Here you can select the folders to archive. Then be sure to select a date within the Archive Items folder.
• Then, select a desired location to save the file by clicking on the browse button.
• Finish up the procedure by clicking on the OK button.

There are many more ways to split large PST files into smaller parts besides the mad ones. The Techniques, however, are always free, and you do not have to pay for anything. But with this method, there are chances that you may lose your data. Not only that, one must have the technical knowledge to pursue these types of techniques.

In short, to avoid such circumstances, we suggest you opt for any third-party solution that will provide accurate results. In the upcoming segment, we will show an effective yet simple solution to breaking large data files.

Expert Solution to Split a Large Outlook PST File by Date and Year

As we have explained above, there are many third-party applications available that can help you perform this task. One such solution is the Split PST Software, which allows users to divide their PST files into multiple parts. This application provides the option to divide the data file by its Size, Date, Year, Folder, email, and category. Other than that, it is compatible with all currently released and prior versions of the Windows operating system.

Working Process of Using the Software

To split a large PST file into smaller parts, execute these steps: -

• For this, Install and then Launch this tool on your System.
• Now, you can browse your files by using the Add File, Folder, or Search option.
• After that, hit the Browse option to choose your location to save the output data. Then, press the Next button.
• You can select any desired Split options, such as Split by Size, date, folder, email ID, or category, as per your requirement.
• Check the summary of the split information and tap on the Next button to start the process.

With this application, you will be able to split the first 50 items for free by just using the demo version. Also, you can purchase the full version to split oversized PST files without any issues.

Let’s End Here

This article explains how users can split a large Outlook PST file by date and year. For this, we have mentioned both manual and automated solutions. But the manual techniques can take a lot of time, and there are high chances that you may lose your data. So, the better alternative would be to use the automated tool mentioned here.