Google Drive vs Shared Drive Migration [100% Info Covered]!

Confused between Google Drive & Shared Drive migration? Both seem alike to you! But they are designed for different purposes. Like Google Drive is more personally known for storing & managing individual files, whereas Shared Drive is team-oriented, where all files belong to the group, which makes the access consistent & unaffected by staff changes.

So, when you are planning for the Google Drive migration, it’s essential to understand the difference between them for a smooth, organized & efficient transition. Walk through the following guide to understand the whole aspect in a clearer way.

Google Drive vs Shared Drive: Know the Difference!

Get the complete comparison between Google Drive & Shared Drive that helps you to get the basic overview about them.

1. Ownership

Google Drive: At the individual level

Shared Drive: At the team level

2. Storage limits

Google Drive: Limited to single user quota [Default 15 GB]

Shared Drive: Team-oriented storage space [Default 100 GB].

3. Sharing services

Google Drive: File-by-file or folder-based

Shared Drive: Managed at the drive level.

4. Permissions

Google Drive: By single account owner.

Shared Drive: Admin decides the permissions.

5. File visibility

Google Drive: Only visible if shared.

Shared Drive: Visible to all the members with access.

Why Do I Migrate Google Drive to Shared Drive?

Among all the possible reasons to perform the migration, the following are the major ones:

• Shared drive maintains the business continuity irrespective of the user’s account availability.
• It offers centralized access to a group of people at the same location, which increases productivity.
• Helps in security management that can reduce the risk of any mishaps due to oversharing.
• Provides streamlined collaboration so that multiple team members can work on the same file simultaneously.

Shared Drive Migration Best Practices: Must know!

For smooth migration, it is recommended to follow the given guidelines:

• Audit the data which needs to be migrated.
• Review the permissions at the user level & team level.
• Structure the data or storage space for smooth migration.
• Inform the team personnel to ensure complete transparency about migration.
• Prepare yourself for the downtime in advance to avoid any disruption during migration.
• Migrate small chunks to prevent technical lag during the process.
• Track the migration logs & fix errors immediately.
• Keep a backup of the migrated data to secure yourself from any future disruptions.

Troubleshoot Common Errors During the Migration!

Here we have provided some common errors with their solutions that you may face in the Google shared drive migration process.

Error 1. “This file is too large to be moved to a shared drive”

Way to resolve: Mainly, it occurs when your per-file size limit exceeds 100 GB. So, it is better to break the large file into smaller ones.

Error 2: “You don’t have permissions to move this item to a shared drive”

Way to resolve: Missing required permissions for the file, folder or shared drive are the prime reasons for this issue. Manage or request the permissions to avoid the issue.

Error 3: “You have reached the limit for moving items to a shared drive”

Way to resolve: As the daily migration limit per user is 750 GB, you have to wait for the next 24 hours [If it is the reason] & try again for the migration.

Error 4: “You can’t move this item to a shared drive”

Way to resolve: The file or folder that you are sharing may not be compatible with the shared drive. It can be Google Maps, Google Forms, Shortcuts, Files in Trash, Google Sites, & Google Photo Albums. Either exclude or convert them into compatible ones.

Important Note: If you want a smooth & 100% error-free process, then you can go with the advanced Google Drive Migration software.

Conclusion

We hope that all the needed information about the Google Drive vs Shared Drive migration has been covered. Be it differences, reasons, best practices or troubleshooting common errors. Use the provided knowledge & prepare thoroughly so that you can execute the migration successfully with the proper understanding & resources.